Administrative Assistant - Internal Med Residency - Full Time

Administrative Assistant For Internal Medicine Residency Program

Help shape the future of healthcare, one physician at a time. As the Administrative Assistant for our Internal Medicine Residency Program, you'll play a vital role in supporting the education, development, and success of tomorrow's physicians while contributing to the delivery of exceptional patient care.

Why Choose Guthrie:

• Voluntary 403(b) Retirement Plan Plan for your future with Fidelity investment options
• Employee Assistance Program Confidential support for personal and professional well-being
• Shift Differentials & Premiums Earn more for evenings, nights, weekends, and float coverage
• PTO Starts on Day 1
• Friendly, Inclusive Work Family Be part of a team that feels like home

Recognized as a Top Healthcare Employer:

Guthrie is consistently recognized for its strong workplace culture and commitment to caregiver well-being, including:

• Best Places to Work 2025 - Modern Healthcare
• America's Greatest Workplaces in Healthcare 2025, 2026 - Newsweek
• America's Best-In-State Employers (PA) 2025 - Forbes
• America's Best Employers for Healthcare Professionals 2025 - Forbes
• America's Best Employers for Women 2025 Forbes

Schedule & Coverage:

• Full Time, Day Shift

Position Summary:

Performs administrative and secretarial assistance for the department

Experience:

Three-year secretarial experience required. Individual must be knowledgeable and proficient in word processing, spreadsheets, and graphics using Microsoft Word, Excel, and PowerPoint programs.

Education:

High school graduate with business/secretarial courses, proficient typist. Knowledge of standard medical abbreviations and terminology.

Essential Functions:

1. Administrative

1. Coordinates meeting and travel arrangements for the department.
2. Assists with details of meetings, including room scheduling, publicity, programs, ordering equipment, pre-registration lists, arrangements housekeeping and mailing. Assists with registration procedures, including responsibility for collecting money and ensuring its arrival in finance.
3. Supervises volunteers in performing clerical work (collating materials, assembling booklets, etc.)
4. Demonstrates willingness to accept non-routine work assignments as appropriate.

2. Document Preparation

1. Transcribes, types, and prepares documents for mailing or internal distribution. Types of documents include letters, memos, reports, policy/procedures, meeting minutes, and contractual agreements.
2. Prepares PowerPoint presentations.
3. Prepares, reviews, copies, and files as necessary, departmental correspondences.
4. Attends selected meetings and records minutes.
5. Maintains records and files as requested.

3. Meeting Scheduling

1. Schedules meetings and appointments.
2. Confirms meetings to requestor and participants.
3. Schedules meetings in a timely manner.

Other Duties:

Other duties as assigned.