Administrative Assistant

Job Description

Job Description

About Tierra Encantada

Tierra Encantada, headquartered in Minneapolis, MN is the leader in Spanish immersion early education®, and provides high-quality language immersion education and care to children 6 weeks through 6 years of age. At Tierra Encantada, we believe the earliest years should open a world of possibilities. As the Leader in Spanish Immersion Early Education®, we nurture the whole child through joyful play-based learning and a globally inspired culinary program featuring wholesome meals prepared from scratch each day. By fostering curiosity, confidence, cultural understanding, and healthy habits, we prepare children for a lifetime of learning while creating warm, engaging environments that families trust. Join us and be part of a mission-driven team that is committed to making a lasting impact-one child, one family, and one community at a time.

Position Overview

We are seeking a proactive and organized Administrative Assistant to support daily office operations. This individual will be responsible for maintaining office cleanliness, managing communication, assisting with purchasing needs, coordinating meetings and events, and providing general administrative support across departments. The ideal candidate will be detail-oriented, flexible, and able to multitask in a fast-paced environment.

Key Responsibilities

• Proactively restock and maintain the HQ cafe (fridges, snacks, coffee, tea, dishwashers) on a daily and weekly basis.
• Maintain office common areas, conference rooms, bathrooms and the supply room restocked (paper good and soap)
• Provide general administrative support, including data entry, filing, and preparing documents or reports.
• Welcome guests by greeting them, in person or on the phone, answering or directing inquiries.
• Oversee purchasing tasks, including ordering office and breakroom supplies, and managing urgent purchasing needs.
• Support with organizing company meetings, training sessions, and events (e.g., ordering food, coordinating meeting spaces, and preparing materials).
• Assist in the planning and execution of office celebrations and team bonding activities.
• Handle miscellaneous administrative tasks, including managing inventory and assisting with employee workspace setup.
• Receive, short and distribute incoming mail and packages daily following the company's receiving policy and prepare outgoing mail and shipments.
• Running errands, including trips to the post office – Handling mail and packages, shipping items, and ensuring timely delivery of company correspondence.
• Conduct regular Mystery Shopping by phone and email, a core recurring part of this role.

Position Requirements

• Prior office management, front desk or customer service experience preferred.
• Strong organizational and multitasking skills.
• Task oriented, with a proactive, self-starting approach to recurring processes.
• Excellent verbal and written communication.
• Ability to handle various administrative tasks in a timely and efficient manner.
• Proficient in Microsoft Office Suite, basic office equipment and general office technology (comfortable troubleshooting phones/printers a plus).
• A positive, proactive attitude and ability to work well independently and as part of a team.

Physical Requirements

• This position will be sedentary for 50% of the time, but requires occasional movement round the office to access file cabinets and office supplies.
• Requires the ability to frequently walk, stand, climb stairs, crawl, sit, squat, stoop, bend, reach, kneel, rise from the floor, and twist.
• Requires the ability to carry and lift 25 pounds or less, use repetitive or fine hand movements, and occasionally push, pull, run short distances, and carry and lift 25 pounds or less.

Pay and Schedule

This is a full-time, nonexempt position that works Monday-Friday at our corporate headquarters in Minneapolis, Minnesota.

The starting pay for this position is between $45,000 and $55,000 depending on experience, education, and certifications and/or degrees.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 12 paid holidays
• Generous PTO package
• 401(k) with employer match
• Performance bonus
• Discounted childcare and waitlist priority for enrollment
• Company paid professional development

Additional Information About the Position

• Once a job offer has been accepted, the candidate must pass a background check and fingerprinting.
• Tierra Encantada is an E-verify employer.
• Tierra Encantada is an equal opportunity employer. We consider all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, ancestry, age, physical or mental disability, medical condition, pregnancy, military status, veteran status, genetic information, citizenship, disability status, marital status, family status or any other basis prohibited by law.
• Tierra Encantada is committed to making accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact Tierra Encantada Talent Acquisition at View email address on us.fitly.work. This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.