Inventory Control Specialist

Position OverviewSalary Range: $20.3914 - $25.9943/hour. Salary reflects Step 1 and Step 6 of a 7-step pay scale. Salary at hiring will be dependent upon the applicant's education, experience, and training. Work Schedule: Monday through Friday, 8:00 a.m. to 4:30 p.m. Required Application Attachments: Cover Letter, Resume Job Summary: Under general supervision, performs a variety of automotive and heavy equipment purchasing and storekeeping duties. Responsible for overall inventory control; oversees inventory functions; receives and issues materials, supplies, tools, parts, and equipment; and maintains an inventory and records system.Scope of Responsibility: Incumbent is familiar with department or functional operations and is able to work with minimal assistance. Working under limited supervision, incumbent performs work requiring some interpretation of data and must make decisions considering objectives. Work may include working closely with other City staff as part of a work crew.Essential Duties and ResponsibilitiesInventory ControlOrders, receives, ships, stores, and issues parts, supplies, tools, and equipment.Purchases certain commodities within budgetary constraints and monetary limits established by Fleet Services ManagerMakes independent judgments on purchases within purchasing policy guidelines.Researches vendors and specifications for needed supplies and equipment to determine optimal combination of price, quality, and speed of availability.Decides from which vendor to purchase items and the appropriate means of delivery.Interviews vendors and obtains quotes if necessary.Effectively communicates basic information with staff, public and vendors.Prepares bids for parts and supplies.Reconciles reports from data entry to ensure proper inventory and charges to user divisions; makes corrected accounting entries as necessary.Maintains operation of warehouse/stockroom, including timely and adequate purchasing of needed supplies; and maintains accurate inventory information.Stockroom DutiesOrders, picks up and delivers parts and supplies as needed.Verifies incoming items against invoices and purchase orders.Receives, unpacks, and stores goods and supplies in proper storage places.Logs stock received.Provides front counter customer service for division and other City employees and vendors.Follows up on back orders.Stockroom InventoryKeeps records of goods received and issued.Updates computer files in order to maintain accurate records of stock flows, equipment history, departmental charges, and future needs.Consults with division employees on their specific needs in order to avoid production or service lags due to insufficient stock of supplies and equipment.Takes and maintains inventories.Determines stock levels for ordering and disposal.Maintains and cleans the storeroom.Operates complex computer systems and programs for purchasing and inventory control.Perform other duties as assigned.Qualifications and SkillsRequired Skills/Qualifications:High school diploma or GEDTwo years of specialized training beyond high school in automotive and heavy equipment parts warehousing, inventory control, and storeroom operations, or equivalentMust have strong interpersonal skillsA valid Montana driver's license or must be obtained within thirty (30) days of employmentMust be able to operate personal computers and be proficient with Microsoft Office and Fleet Inventory applications, or equivalentMust be forklift certified or must be obtained within thirty (30) days of employment.Physical Demands and Working ConditionsWork is indoors with intermittent exposure to outside areas. Frequent physical effort involving lifting of 25 to 60 pounds is required. Intermittent (less than 15% of the time) lifting of amounts over 60 pounds required. Work requires high attention to detail or deadlines between 15% and 45% of the time. There is occasional exposure (15% to 45% of the time) to a disagreeable element, such as dirt, grease, odor, or unpleasant weather conditions. Driving is required frequently in all weather conditions.Some requirements in this job description may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees. All requirements are subject to modification to reasonably accommodate individuals with disabilities. Requirements are representative of minimum levels of knowledge, skills, and experience required. To perform this job successfully, the worker must possess the abilities and aptitudes to perform each duty proficiently. This document does not create an employment contract, implied or otherwise. The City retains the discretion to add duties or change the duties of this position at any time.BenefitsThe City of Billings offers a complete benefits package to our full-time employees including medical, dental, and vision insurance, retirement/pensions, paid holidays, vacation and sick leave. The City offers life and long term disability insurance to all full-time employees. Optional plans are available for employees that include health savings account, flexible spending account, and 457 deferred compensation accounts. To learn more details, visit the link below. Benefits-at-a-Glance