Real Estate Operations Manager

Description

Join Totally About Houses as our Real Estate Operations Manager, where you'll be the driving force behind our tech-forward brokerage's seamless operations. You'll manage contract-to-close compliance and listing coordination, ensuring every transaction runs smoothly. In this role, you'll work closely with our Principal Broker, handling the details that keep our business efficient and effective. This is a perfect fit for someone who thrives on organization and precision rather than client-facing sales.

We're looking for someone with real estate or brokerage experience who is eager to build a career in operations. You'll have the opportunity to shape how our processes evolve and grow, with a clear path to becoming an Operations Supervisor. At TAH, we value innovation, collaboration, and career development, offering competitive pay and a supportive culture that feels like family. If you're ready to contribute to our mission and grow with us, let's talk about how you can be part of our journey toward becoming the top brokerage.

Responsibilities

• Manage the contract-to-close process for every active transaction, tracking deadlines, missing documents, and compliance items until each file is clean.
• Coordinate new listings from intake through go-live, keeping the MLS, marketing assets, and paperwork accurate and on schedule.
• Serve as executive assistant to the Principal Broker, managing calendar, correspondence, and priority tasks.
• Maintain and enforce the transaction compliance checklist so every file is audit-ready at all times.
• Communicate proactively with agents, title companies, and lenders to keep transactions moving without delays.
• Flag issues early and bring solutions, not just problems, to the Principal Broker.
• Grow into an Operations Supervisor role as you master contract-to-close and listing coordination.

Qualifications

• Experience in real estate operations or brokerage, with a focus on contract-to-close processes.
• Ability to manage multiple transactions simultaneously, ensuring all deadlines and compliance requirements are met.
• Proven track record of coordinating listings from intake to go-live, maintaining accuracy and timeliness.
• Strong organizational skills with a knack for managing calendars, correspondence, and priority tasks efficiently.
• Excellent communication skills to liaise effectively with agents, title companies, and lenders.
• Proactive problem-solving skills, with the ability to identify issues early and propose actionable solutions.
• Familiarity with MLS systems and real estate marketing assets, ensuring all paperwork is accurate and up-to-date.