Front Desk/Receptionist

Job Description

Job Description

Job Title: Administrative Assistant
Location: Lennox
Reports to: Director of Operations
Department: Operations
Employment Type: Full-time
Job Overview

We are seeking a dedicated and detail-oriented Administrative Assistant to join our
team. The ideal candidate will be responsible for providing administrative support to
ensure efficient operation of the office. This role involves managing various
administrative tasks, handling correspondence, and supporting other team members.

Key Responsibilities
 Office Management:
 Answer and direct phone calls.
 Organize and schedule appointments and meetings.
 Maintain contact lists.
 Order office supplies and research new deals and suppliers.

 Documentation:
 Write and distribute email, correspondence memos, letters, faxes, and
forms.
 Develop and maintain a filing system.
 Update and maintain office policies and procedures.
 Support to Team Members:
 Assist in the preparation of regularly scheduled reports.
 Provide general support to visitors. Act as the point of contact for internal and external clients.
 Liaise with executive and senior administrative assistants to handle
requests and queries from senior managers.
 Project Assistance:
 Prepare and modify documents including correspondence, reports,
drafts, memos, and emails.
 Assist in the preparation of presentations and reports.
 Maintaining bathrooms.
 Serving lunches.
 Food ordering for houses and office.
 Coordinating office bills with Jill
 Event Coordination:
 Organize and coordinate meetings, conferences, and travel
arrangements.
 Prepare agendas and make arrangements for committee, board, and
other meetings.
Requirements
 Education:
 High school diploma or equivalent required; associate or bachelor's
degree preferred.
 Experience:
 Proven experience as an administrative assistant, virtual assistant, or
office admin assistant.
 Knowledge of office management systems and procedures.
 Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
 Skills:
 Excellent time management skills and the ability to prioritize work. Act as the point of contact for internal and external clients.
 Liaise with executive and senior administrative assistants to handle
requests and queries from senior managers.
 Project Assistance:
 Prepare and modify documents including correspondence, reports,
drafts, memos, and emails.
 Assist in the preparation of presentations and reports.
 Maintaining bathrooms.
 Serving lunches.
 Food ordering for houses and office.
 Coordinating office bills with Jill
 Event Coordination:
 Organize and coordinate meetings, conferences, and travel
arrangements.
 Prepare agendas and make arrangements for committee, board, and
other meetings.
Requirements
 Education:
 High school diploma or equivalent required; associate or bachelor's
degree preferred.
 Experience:
 Proven experience as an administrative assistant, virtual assistant, or
office admin assistant.
 Knowledge of office management systems and procedures.
 Proficiency in MS Office (MS Excel and MS PowerPoint, in particular).
 Skills: