Human Resources Coordinator

Job Description

Job Description

Human Resources Coordinator

Office Location: 601 First Street NW, Grand Rapids, MI 49504

Position Classification: Full-Time Regular

About This Opportunity

Support the Human Resources department across the full employee lifecycle, with a primary focus on payroll processing, benefits administration, and HR data management. This role is the go-to resource for Team Members on payroll and benefits questions, while also pitching in on recruiting, onboarding, HR compliance, and other generalist HR functions as needed. Dayforce experience is a plus.

Key Responsibilities

• Foster an environment of diversity and belonging.
• Enter new hire information into the payroll/HRIS system and support the onboarding process.
• Process timesheets and prepare data for import into the payroll management system.
• Update job cost information and enter payroll adjustments.
• Transmit payroll to the payroll vendor and reconcile reports in preparation for the next payroll cycle.
• Prepare manual checks as necessary.
• Process back-end payroll tasks, including submitting Section 125 reports.
• Register for state and local payroll taxes; resolve discrepancies with localities and the payroll vendor.
• Provide payroll information for the annual workers' compensation audit.
• Review and process expense reimbursement reports.
• Maintain and update the payroll/HRIS reporting database.
• Administer benefits enrollment for new Team Members and lead the annual open enrollment process.
• Reconcile benefits statements and invoices; conduct audits of payroll, benefits, and other HR programs.
• Complete 401(k) reconciliation and reporting.
• Assist with FMLA, STD, and LTD leave of absence administration.
• Maintain PTO, FTO, and VTO balances.
• Monitor and respond to unemployment claims.
• Process prevailing wage and certified payroll requirements.
• Coordinate COBRA administration with the third-party administrator.
• Maintain and review ACA data within the payroll/HRIS system.
• Verify I-9 documentation and maintain current employment eligibility records.
• Maintain electronic personnel files, ensuring accuracy and compliance.
• Serve as a first point of contact for Team Member questions, providing excellent customer service.
• Support recruiting and hiring processes, including scheduling interviews and processing new hire paperwork.
• Assist with the setup and execution of the performance review process.
• Support Team Member engagement activities and HR programs across the organization.
• Assist with processing Team Member separations.
• Perform other duties as assigned.

Requirements

• Bachelor's degree in Human Resources, Business, or a related field, or 4-5 years of equivalent experience.
• Payroll processing experience required; benefits administration experience preferred.
• Dayforce or other payroll/HRIS platform experience is a plus.
• Ability to organize, prioritize, and manage multiple tasks while maintaining confidentiality.
• Superior oral and written communication and interpersonal skills.
• Working knowledge of MS Office, including strong skills in Excel, Word, and Outlook.
• Ability to work both independently and collaboratively as part of a team.

Benefits

At Rockford, we believe that investing in our people is essential to our success. We offer a competitive compensation package along with a 401(k) plan featuring a company match to help you plan for the future. Our team members have access to comprehensive healthcare coverage, generous paid time off, and flexible work schedules that support work-life balance. We encourage continued growth through tuition reimbursement and professional development opportunities, and we promote well-being through on-site health and wellness programs. Rockford also provides industry-leading technology to empower our teams and offers meaningful ways to give back through volunteer time off and partnerships with local organizations. Joining Rockford means more than just a job. It’s an opportunity to shape your career while helping to build stronger communities.

Who We Are

For nearly 40 years, Rockford has been a trusted partner to thousands of clients across the U.S. With construction management, real estate development and property management services all under one roof, we view space from every angle. We think like owners, build with precision and operate to achieve long-term value—always committed to craftsmanship, quality and service.

Our talented team brings expertise and innovation to commercial, educational, industrial, health + well-being, hospitality, multi-unit and retail markets. From complex, large-scale construction, to smaller renovations, we tailor our services and approach to meet the unique needs of our clients and the communities they serve.

Recognized by Engineering News-Record as one of the Top 200 Contractors in the nation and consistently honored as one of the 101 Best and Brightest Companies to Work For, Rockford delivers more than buildings. We deliver results that last. We’re deeply invested in our people, our communities and the continued success of every project we touch—driven by a clear purpose: to Build a Better World.

Environmental Factors and Working Conditions

The work environment for this position is a typical office environment with occasional construction site visits. When in the office, the physical demands require the ability to sit for long periods of time. Intermittent movement, such as accessing centrally located office equipment, lifting of 35 lbs, bending, stooping, kneeling, and climbing, may be necessary to perform the requirements of this position. Site visits may subject the individual to hazards commonly associated with construction. Personal Protective Equipment (PPE) to be worn as required on project sites and in the warehouse.

Rockford is an equal opportunity employer that supports and subscribes to a policy of nondiscrimination in all aspects of employment. Rockford will not discriminate based on religion, race, color, national origin, age, sex (including pregnancy and related conditions, gender identity, and sexual orientation), height, weight, marital status, military service, partisan consideration, disability, genetic information, or any other reason prohibited by applicable federal and state laws.