Fleet Specialist

HERNANDO COUNTY SHERIFF’S OFFICE – AL NIENHUIS, SHERIFF JOB TITLE : FLEET SPECIALIST BUREAU : OPERATIONS SUPERVISED BY : FLEET SUPERVISOR PAY GRADE : 11N FLSA STATUS : NON – EXEMPT REVISED : 1/28/2026 CHARACTERISTICS OF THE CLASS Under the general supervision of the Fleet Supervisor, performs varied, complex clerical work. Position requires the ability to use sound independent judgment and possess thorough working knowledge of the policies and procedures of the agency. Work involves communication with agency Finance and Purchasing departments along with vendors and agency officials in various levels of responsibilities. NOTE: These examples are intended only as illustrations of the various types of work performance. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. ESSENTIAL JOB FUNCTIONS Processes purchase request, purchase orders and check request in Munis financial system for Fleet vehicles, Upfits for all Fleet units, garage equipment, and garage inventory - stock and non-stock items. Prepares proper documentation for vehicle titles and registrations, transfers of title, maintenance of license plates, annual confidential tag registration maintenance, and replacement of decals. Obtains registrations and titles for new and used vehicles, trailers, boats and ATVs obtained by the agency by purchase or forfeiture. Maintain and manage files for all agency vehicles to include trailers, boats and ATV's. Responsible for invoices, statements, credit card charges for all fleet related purchases. Maintain an accurate and sufficient inventory of expendable items for Fleet. Order and maintain inventory control for stock and non-stock items related to Fleet. Responsible for the ordering and tracking of Sunpass transponders and processing payments for toll violations notices. Maintains Fuel Master gas system including authorization of new personnel, coding of keys, and replacement of gas keys. Maintain and manage Wex Fuel Card account including ordering cards for Fleet vehicles, adding or removing personnel from account, monthly reports, confirming out of county charges on account. Providing finance with monthly invoice, monthly report of charges and discrepancies. Maintain status and transfers of all agency vehicles in the Munis financial system and the Fleet Data Base. Update all assets in Fleet Database. Process credit card approvals and payments. Process claims paperwork to Insurance Company for Accidents/Incidents. Obtain accident repair estimates and oversee the repair process and payment. Compile data for the quarterly Vehicle Operations Safety Improvement Board meeting. Attends Vehicle Operations Safety Improvement Board meeting. Provides Vehicle Operations Safety Improvement Board members with reports, pictures, memos, repair costs and past accidents for each employee involved accident/incident. Compile information and prepare graphs for Vehicle Operations Safety Improvement Board meeting findings and submit to the Sheriff via chain of command for approval. Assist Fleet Supervisor, Mechanics, in chain of command as needed. QUALIFICATIONS A. Training and Experience High school diploma or GED, preferably or supplemented by courses in bookkeeping and business practices is preferred. Must be proficient with personal computers, Microsoft Office products such as Word and Excel, and internet research. B. Knowledge, Skills, and Abilities Ability to work under pressure, multi-task, use independent judgment and produce high quality, accurate work product within tight time constraints. Ability to maintain detailed records and to perform a variety of related clerical tasks and be highly organized. Ability to communicate effectively through both oral and written forms. Ability to work independently and self-sufficiently. Work effectively with a necessary personnel. The ability to operate standard office equipment such as a copy machine and computer. Ability to operate a forklift and/or pallet trucks. Knowledge of large-scale purchasing methods and organized storage and warehousing. ESSENTIAL PHYSICAL SKILLS Acceptable eyesight (with or without correction) Acceptable hearing (with or without correction) Ability to communicate clearly. Ability to sit and/or stand for long periods of time Ability to lift/carry a minimum of 50 pounds. Ability to work in outdoor conditions, including heat and cold. Ability to hook and pull multiple size trailers. Ability to operate different size motor vehicles. Equal Opportunity Employer #J-18808-Ljbffr