Division Operations Specialist

Job Description Purpose and Scope The division operations specialist assists with managing general operations of a large instructional support division or department. Responsible for coordination of support functions such as scheduling, maintenance, communications, equipment, workflows, supplies, information processing, and staff support. Responsible for providing academic and/or departmental support by coordinating office activities to achieve optimum utilization of equipment and employee productivity. Essential Job Functions Build schedules during registration and notify of class cancellations Provides supervision and training to support staff and student workers Coordinates and schedules office duties based upon priorities Provides administrative support to the division, including but not limited to composing correspondence from verbal direction or from knowledge of the organization, remaining active in planning, analysis and revision of department schedules and calendars, arranging meetings, and maintaining department documentation and files May assist with various department/division employee payroll functions Assumes lead in budget building and assists in the budget planning process; Sets up, maintains and monitors budget expenditures Manages office supplies; Includes tracking supply usage, maintaining appropriate levels of supplies, preparing and processing requisitions, verifying receipt and distribution of supplies, and submitting documentation for appropriate payment of requisitions Retrieves, compiles, and disseminates a variety of reports, correspondence, agendas, or management information in support of department/division Some positions may perform a variety of Faculty support functions, including but not limited to input and/or maintenance of faculty qualifications information, program coordination activities, and acting as liaison and facilitator for adjunct faculty communicating with them regarding instructional matters and professional development Responsible for other reasonable, related duties as assigned Knowledge, Skills and Abilities Strong attention to detail Strong working knowledge of Microsoft Office Suite and the ability to learn new software Excellent organizational skills and the ability to prioritize well Ability to work on multiple projects Ability to document expensesAbility to maintain confidentiality Physical Abilities The work is sedentary. Typically, the employee sits comfortably to do the work. However, there may be some walking; standing; bending; carrying of light items, such as papers, books, or small parts; or driving an automobile. No special physical demands are required to perform the work. Work Schedule and Conditions Equipment used includes, PC workstation running on a LAN in a Microsoft Windows environment, calculator, phone and other general office equipment Interface with internal and external contacts as needed to carry out the functions of the position Work is performed in a climate-controlled office with minimal exposure to safety hazards Required Qualifications High School Diploma or GED and at least 3 years of experience, or an equivalent combination of education and experience Preferred Qualifications Associate degree or higher Experience in office administration Salary Hiring salary range is $36,057 - 41,466. Salary offer determined by related experience and education. EEO Statement Lone Star College is an EEO Employer. All positions are subject to a criminal background check. Lone Star College participates in the E-Verify program, under which Lone Star College provides the federal government with information from each new employee's Form I-9 to confirm that the employee is authorized to work in the United States. More information on the E-Verify program is available at #J-18808-Ljbffr The Chronicle Of Higher Education, Inc.