Corporate Legal Assistant (Hybrid)

Job Description

Job Description

Corporate Legal Assistant (Hybrid)

Requisition Number: View phone number on ziprecruiter.com

S&ME is a 100% employee-owned civil engineering and consulting firm seeking an experienced Legal Assistant to join our Legal Department in Raleigh, North Carolina. This is an excellent opportunity for a detail-oriented professional who enjoys staying organized, managing multiple priorities, and supporting a collaborative legal team in a fast-paced professional services environment.

This position follows a hybrid work schedule, requiring three days per week in our Raleigh office .

What You'll Do:

As a Legal Assistant, you'll provide administrative and contract support to S&ME's Legal Department and play an important role in helping our team manage legal documentation, claims tracking, compliance matters, and day-to-day operations.

Responsibilities include:

• Review, organize, and track construction-related contracts and legal documents
• Monitor and research information through state and government agency websites
• Initiate and renew state level business and professional licenses and maintain related calendar and database, which includes managing the process for obtaining business and professional licenses to operate in various jurisdictions where S&ME conducts business
• Maintain legal files, claims records, correspondence, and litigation documentation
• Process and track departmental invoices and bond renewals
• Prepare reports, presentations, meeting materials, and other administrative documents
• Coordinate signatures, document routing, and filing processes
• Schedule meetings, manage calendars, and assist with departmental logistics
• Respond to internal requests for legal documentation and information, such as subpoenas
• Support special projects and other administrative duties as assigned

What We're Looking For:

• Bachelor's degree required
• 2-5 years of experience supporting an in-house legal department, corporate legal team, risk management department, or similar legal environment
• Experience working with contracts, legal records, claims documentation, or compliance-related files
• Familiarity navigating state agency, regulatory, and government websites
• Strong organizational skills with the ability to manage confidential information
• Excellent attention to detail and document management skills
• Strong written and verbal communication skills
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and Teams
• Ability to prioritize multiple assignments and meet deadlines in a fast-paced environment

Preferred Qualifications:

• Experience supporting an in-house legal department within the construction, engineering, consulting, professional services, or related industries
• Familiarity with construction contracts, risk management, insurance claims, or corporate compliance processes
• Experience working with contract management or document management systems
• A Notary Public

Why Join S&ME?

At S&ME, you're more than just an employee; you're an owner of a 100% employee-owned company that has been solving complex geotechnical, civil, environmental, and construction materials testing challenges for over 50 years. We're invested in your success and offer a career path with growth opportunities, training, and hands-on experience. Join a team that values safety, integrity, and teamwork while offering industry-leading benefits designed to help you thrive - on and off the job, including but not limited to:

• Medical, Dental & Vision Plans with HSA and FSA options
• Wellness Program
• 100% Employee Stock Ownership Plan (ESOP) with a minimum 5% company contribution & automatic enrollment, no matter your role
• 401(k) Retirement Plan
• Paid Holidays and Paid Time Off (PTO) - with rollover options
• Paid Maternity & Parental Leave
• Pet Insurance
• Mentorship & Career Development Programs
• Credential Incentive Program - get rewarded for advancing your skills
• Tuition Reimbursement
• Employee Recognition Program
• Company Vehicle & Fuel Card - for project-based roles
• $2,000 Employee Referral Bonuses - and more!

If you are seeking a challenging and rewarding career with a firm committed to our employees and providing quality service to our clients, join our team!

This full-time role offers competitive pay based on experience. Candidates must comply with our Fleet Management, Substance Policy, and Reference Check requirements. Only candidates with valid employment eligibility (I-9) will be considered. Visa assistance is not available. S&ME reserves the right to hire internally or externally at any time. No candidate/recruiter calls, personal calls, or walk-ins are accepted.