Administrative Assistant

Description Join our growing Denver office in a role that combines strong administrative support with opportunities to contribute to office growth. As part of a collaborative team, you'll work closely with leadership and staff, build relationships throughout the firm and community, and take on new responsibilities as the office continues to grow. We're looking for someone who is organized, personable, proactive and curious - someone who enjoys being part of a team, manages details well, takes initiative and is eager to learn. This is an opportunity for an administrative professional who wants to grow beyond traditional office support and become a valued resource to the office, helping connect people, opportunities and the day-to-day efforts that contribute to its success. Hourly Rate: $22.33 - $36.29 Additional benefits include medical plans, dental, vision, employee life insurance, 401(k), Flexible Spending Accounts, paid time off, paid holidays, and tuition reimbursement. Requirements Requirements for this position are as follows: Responsibilities & Requirements Demonstrate initiative and ability to anticipate office needs, solve routine problems independently and follow tasks through to completion. Provide professional, responsive support to employees, clients, consultants, vendors and company leadership while building positive working relationships. Manage day-to-day office administration, including greeting visitors, answering phones, spreadsheet and database entry, reporting, supply ordering, vendor coordination, purchase requests, meeting and travel arrangements and general office needs. Actively contribute to a positive and engaging office environment by building relationships with employees and helping identify opportunities to improve the employee experience. Assist with document production and other administrative tasks, including plotting, scanning, photocopying, mailing, filing, tracking submittals, and preparing materials for meetings and presentations. Maintain organized records and demonstrate strong attention to detail, follow-through and confidentiality. Work effectively in a collaborative, fast-paced environment and adapt to changing priorities. Support and participate in recruiting, marketing, and community engagement activities and events as opportunities arise. Assist with project billing and invoicing activities and coordinate with project managers, Accounting and leadership as needed. Assist with marketing efforts by coordinating photography and videography needs that showcase the office's expertise, projects, people and culture to increase our visibility in the market. Support our Denver office's growth initiatives through assistance with tracking project opportunities, industry organizational involvement and other metrics to help the firm measure activity, results and relationships. Learn and support the firm's business development processes, systems and tools, with opportunities to take on increasing responsibility as knowledge and experience grow. In-office position with flexibility built into the daily schedule. Wallace Design Collective, P.C.