Accounting Assistant

Job Description

Job Description

Position Title: Accounting Assistant

Reports To: Accounting & Finance Manager

Primary Function: Provide support in all activities of the Business Office, including but not limited to, Accounting and Student Account functions.

Qualifications:

Education: Minimum of an Associate degree in Accounting. Bachelor’s degree in Accounting or related field preferred.

Experience: 2-4 years of experience in a professional office environment with demonstrated competence in basic accounting. Experience with Ellucian Colleague a plus.

Essential Duties:

1. Prepare month-end journal entries to record internal charges for shared service expenses.
2. Assist the Accounting & Finance Manager with preparation of the Archabbey and Seminary budget and forecast.
3. Month-end reconciliations to include College and Archabbey bank statements, restricted funds and donor holding accounts, and other reconciliations as assigned.
4. Assist the Accounting and Finance Manager in the preparation and distribution of grant reports and other reporting requirements.to ensure regulatory compliance.
5. Support the Student Accounts Manager with reporting and additional projects as assigned.
6. Participate in the monthly account analysis to ensure accurate recording of general ledger transactions; tracking actual to budget spending; and identifying material account variances.
7. Assist with the preparation of purchase orders for Management approval based on submitted departmental requisitions.
8. Compose routine correspondence, forms, and documents with accuracy.
9. Enter journal vouchers.
10. Assist with information gathering for external auditors.

Other Duties:

1. Knowledge of accounting principles and policies.
2. Strong analytical and problem-solving skills.
3. Utilize independent judgement while staying in compliance with GAAP.
4. Excellent written and verbal communication skills.
5. Ability to handle sensitive and/or confidential documents and information.
6. Detail oriented with strong organizational and documentation skills.
7. Proficient computer skills and knowledge, including accounting software and Microsoft applications.
8. Ability to prioritize work to balance multiple tasks and deadlines.
9. Performs various other office functions such as sorting, filing, and retrieving files or documents.
10. Other duties as assigned by the Accounting and Finance Manager, Director of Financial Operations, Assistant Vice President, or Vice President.

Job Requirements:

1. Knowledge of general office practices and procedures.
2. Ability to multi-task and handle interruptions.
3. Perform occasional overtime due to deadlines.

All positions require the incumbent to be able to fully embrace the unique mission and identity of the College as a Catholic, Benedictine liberal arts and sciences institution. Saint Vincent College is committed to diversity and encourages applicants from all qualified candidates. Saint Vincent College is committed to building a diversified and competent population of faculty and staff, and encourages applications from women and minorities. Saint Vincent is an equal opportunity employer.

PLEASE NOTE: Background checks will be performed on all new hires. Employment is conditional upon satisfactory background checks and clearances.