Administrative Coordinator -Washington Area

HHMI is focused on supporting and moving science forward in a variety of different ways ranging from conducting basic biomedical research, empowering educators, inspiring students, developing the next generation of scientists – even stretching into film and media production. Our Headquarters is in the greater Washington, DC metro area and is home to over 300 employees with expertise in investments, communications, digital production, biomedical sciences, and everything in between. The work housed here supports and augments the groundbreaking research conducted in HHMI labs across the nation. As HHMI scientists continue to push boundaries in laboratories and classrooms, you can be sure that your contributions while working here are making a difference. We are always open to finding self-motivated and highly organized Administrative Coordinator candidates for potential opportunities within our labs in the University of Washington area. The best candidates will be passionate about providing top notch administrative support for our Investigators and helping to foster a warm and welcoming lab environment. A keen eye for details and desire to provide excellent customer service are vital for success, and this role is best fit for someone who is a self-starter and proactive in their support style. Applications are accepted on a rolling basis. You will be contacted by a member of our Recruitment team if your skills and experience appear to be a match when a role opens. Principal Responsibilities Provide administrative support for the HHMI Investigator Manage the calendar and coordinate complex scheduling,including internal and external meetings, conferences, professionalengagements, and travel for the Investigator Coordinate domestic and international travel arrangements andprepare detailed travel itineraries Organize weekly laboratory meetings, special seminars, andlaboratory outings Assist with correspondence management, presentationdevelopment, and be a resource for reviewing and proofreadingdocuments from draft form Work with researchers on visa and academic appointmentissues Order office supplies and reconcile monthly purchasing cardexpenses Assist lab staff with onboarding requirements and HMSappointments Coordinate letters of recommendation Process and track reimbursements from multiple sources forInvestigator, laboratory members and visiting scientists throughmultiple systems Keep laboratory website updated Serve as a liaison between investigator and variousadministrative offices Handle phone calls, screen and greet visitors Required Skills B.A./B.S. or equivalent years of education and experience Minimum of 5 years of high-level executive support Prior experience with sophisticated, detailed travel support astrong plus Ability to assess rolling tasks in a fast-paced lab andprioritize accordingly Excellent written, verbal, and interpersonal communicationskills and the ability to use good judgment in workingindependently, showing initiative, and responding toinquiries Ability to work both independently and as part of a team,manage time, and show initiative Customer service approach and dedication to HHMI's mission andthe lab's goals Strong digital literacy, including demonstrated proficiencywith Mac or PC as well as Microsoft Office applications Physical Requirements Remaining in a normal seated or standing position for extended periods of time; reaching and grasping by extending hand(s) or arm(s); dexterity to manipulate objects with fingers, for example using a keyboard; communication skills using the spoken word; ability to see and hear within normal parameters; ability to move about workspace. The position requires mobility, including the ability to move materials weighing up to several pounds (such as a laptop computer or tablet). Persons with disabilities may be able to perform the essential duties of this position with reasonable accommodation. Requests for reasonable accommodation will be evaluated on an individual basis. Please Note This job description sets forth the job’s principal duties, responsibilities, and requirements; it should not be construed as an exhaustive statement, however. Unless they begin with the word “may,” the Essential Duties and Responsibilities described above are “essential functions” of the job, as defined by the Americans with Disabilities Act. Hiring Pay Range Administrative Coordinator, Washington – $75,210.00 -$94,000.00 Pay Type Annual Compensation and Benefits Our employees are compensated from a total rewards perspective in many ways for their contributions to our mission, including competitive pay, exceptional health benefits, retirement plans, time off, and a range of recognition and wellness programs. Visitour Benefits atHHMI site to learn more. competitive pay exceptional health benefits retirement plans time off range of recognition and wellness programs HHMI is an Equal OpportunityEmployer We use E-Verify to confirm the identity and employmenteligibility of all new hires. #J-18808-Ljbffr Howard Hughes Medical Institute