Department Executive Assistant

Department Executive Assistant, Job ID 17853 Position Type: Support Staff (Non-Classroom)/ Department Executive Assistant Date Posted: 6/3/2026 Location: Finance Date Available: 06/15/2026 Closing Date: 06/30/2026 Position Length: 12 Month Long (Exempt) Job Grade: Exempt Support Staff - Department Executive Assistant Annual Rate: $55,224 and up depending on experience Hours Per Day: 8 Application Procedure: Apply online Fingerprint Clearance Card: Must have a Level One IVP Fingerprint Clearance Card prior to processing. Purpose Statement: The role of Department Executive Assistant ensures that personnel procedures conform to district policies; provides complex and confidential secretarial support to department administrators; acts as a liaison between administrators and other parties; monitors assigned programs and projects. Essential Functions Assist in planning, organizing, and developing programs to ensure compliance with district, state, and federal requirements. Compose documents such as letters, agendas, minutes, bulletins, and reports. Evaluate situations involving staff, students, parents, and external parties to determine appropriate action. Inform personnel of procedures and program requirements to facilitate decision-making and fiscal compliance. Maintain confidential files and records in accordance with administrative and legal requirements. Monitor departmental activities and program components to ensure goals, deadlines, and regulatory requirements are met. Participate in meetings, workshops, and seminars to convey and gather necessary information. Prepare written materials such as Board Summaries, reports, memos, letters, salary projections, and agenda items. Process documentation including work requests, information, programming needs, and enrollment. Research topics such as current practices, policies, education codes, and employment laws to provide informational support. Respond to inquiries to provide information and direction. Supervise assigned personnel by scheduling, evaluating, training, and recruiting to ensure efficient department functions. Support assigned administrators with administrative tasks. Other Functions Assist other personnel in completing their work activities. Job Requirements Mental Requirements: Learning Development – Level D; Problem Solving – Level 3. Physical Requirements: Physical Skill – Level B; Physical Effort – Level 1. Social Requirements: Human Relations Skill – Level B; Scope of Contacts – Level 2. Work Environment: Performance Environment – Level A; Physical Working Conditions – Level 1. Accountability: Level of Accountability – Level B; Organizational Impact – Level 2. Experience, Education, and Certifications Experience: Job‑related experience with increasing responsibility is desired. Education: High School diploma or equivalent. Certifications/Clearances: Valid Arizona DPS Level One IVP Fingerprint Clearance Card required while employed. Compensation Details FLSA Status: Exempt Pay Schedule: Salary – E121 Work Calendar: 12 Month Long Non‑Discrimination Statement Gilbert Unified School District does not discriminate on the basis of race, color, religion, national origin, ethnicity, sexual orientation, sex (including pregnancy and related conditions), gender identity, gender expression, genetic information, age, parental status, or disability in admission to its programs, services, or activities. The District provides equal access to designated youth groups and does not discriminate in hiring or employment practices. This notice is required by federal civil rights statutes. Inquiries about Title IX may be referred to the Title IX Coordinator or the U.S. Department of Education’s Office for Civil Rights. #J-18808-Ljbffr