Lease Administrator

Lease Administrator Location: Birmingham, AL 
Salary: $65,000 - $85,000   Our client is seeking a detail-oriented and organized Lease Administrator to manage and administer a diverse commercial real estate lease portfolio. This role is responsible for ensuring lease compliance, maintaining accurate lease records, coordinating with internal stakeholders, and supporting critical real estate and accounting functions. The ideal candidate is analytical, highly organized, and thrives in a deadline-driven environment.

• Review, interpret, and administer commercial lease agreements, amendments, renewals, and related legal documents.
• Maintain accurate lease information within the lease administration system and ensure all critical dates are tracked.
• Monitor rent schedules, escalations, CAM reconciliations, tax and insurance obligations, and tenant improvement allowances.
• Prepare lease abstracts and summarize key business terms.
• Coordinate with Accounting to ensure accurate rent payments, invoicing, and financial reporting.
• Track lease expirations, renewal options, termination rights, and notice requirements.
• Support lease audits and ensure compliance with company policies and contractual obligations.
• Partner with Real Estate, Legal, Property Management, and Finance teams to resolve lease-related issues.
• Generate reports and provide portfolio analysis for leadership.
• Maintain organized electronic lease files and supporting documentation.
• Assist with special projects and portfolio initiatives as assigned.

Qualifications

• Bachelor's degree preferred; equivalent experience will be considered.
• 2+ years of lease administration, commercial real estate, property management, or related experience.
• Experience interpreting commercial lease agreements.
• Strong understanding of lease terminology, rent calculations, and critical date management.
• Proficiency with Microsoft Excel and Microsoft Office Suite.
• Experience with lease administration software such as MRI, Yardi, CoStar, Lucernex, LeaseQuery, Visual Lease, or similar platforms is highly preferred.
• Excellent organizational skills with exceptional attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities while meeting deadlines.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.