Legal Secretary

ATHENA Consulting is an award-winning staffing firm serving state and local governments. Our mission is to make lives better! We make our Clients’ Lives Easier by engaging and supporting our clients and partnering with them to be the most knowledgeable staffing partner. We make our Employees’ Lives Better by identifying and cultivating their talents and matching these talents with our customers’ needs. ATHENA places a high value on customer service, accountability and getting the job done.

POSITION SUMMARY:

We are currently recruiting a Legal Secretary II. This full-time position pays $19.93 an hour and is located at 306 Cedar Road, Chesapeake, VA 23322. Work hours are Monday through Friday, 8:00 a.m. – 5:00 p.m., with a one-hour lunch break. The Legal Secretary II provides complex legal clerical and administrative support to attorneys and staff. The position is responsible for preparing and processing legal documents, maintaining case information and files, coordinating court-related activities, and providing general administrative support within a legal office environment.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Prepare and transcribe correspondence and legal documents, including motions, orders, warrants, indictments, resolutions, ordinances, summons, briefs, and contracts. Enter, maintain, and update legal case information in computer systems. Prepare court dockets, issue and copy subpoenas, and assist with court dates and counsel advisement. Set up, prepare, organize, and maintain legal files and records. Answer telephone calls, screen visitors, provide information, and direct inquiries to appropriate departments or personnel. Handle accounts payable responsibilities and enter requisitions into applicable systems. Prepare indictments for grand jury proceedings. Obtain criminal histories, driver transcripts, and prior conviction information from area courts as required. Serve as a point of contact for victims and witnesses. Provide administrative support to attorneys and staff, including scheduling court assignments and appointments, coordinating travel arrangements, and maintaining calendars. Deliver documents to courts and maintain records of documents received. File Certificates of Analysis and other legal documentation. Maintain office supply inventory and order supplies as needed. Perform routine administrative functions including filing, faxing, photocopying, scanning, and electronic document management. Perform other related duties as assigned. Required Skills/Abilities: Strong legal administrative, clerical, and organizational skills. Ability to prepare, proofread, and process legal correspondence and documentation accurately. Strong data entry and records-management skills. Ability to maintain organized physical and electronic legal files. Strong verbal, written, and interpersonal communication skills. Professional telephone and customer service skills. Ability to interact professionally with attorneys, court personnel, victims, witnesses, clients, and members of the public. Ability to manage calendars, court dates, appointments, and multiple priorities. Ability to follow legal office procedures, established rules, and deadlines. Strong attention to detail and ability to maintain accuracy while working under pressure. Ability to maintain confidentiality and exercise appropriate discretion. Proficiency with computers and standard office software and equipment. Ability to work independently while effectively supporting attorneys and other staff. Education and Experience: Any combination of education and experience equivalent to an Associate’s degree in legal secretarial skills or a closely related field. Previous legal administrative, legal secretary, court, or related clerical experience preferred. Physical Requirements: Prolonged periods of sitting at a desk and working on a computer. Ability to perform routine office functions including filing, scanning, copying, and handling documents. Ability to communicate effectively by telephone, electronically, and in person. Additional hours may occasionally be required in response to short-term departmental needs or City-wide emergencies. Successful ATHENA employees will display the following characteristics: You strive to be the best in your field currently and in the future. You like to make your employer look good. You find solutions, where others only see problems. You are proactive, you make and meet commitments, and you perform your duties exceedingly well. You are aware of the employer’s needs at all times and are well-versed in what you personally and ATHENA can offer them as a whole. You have the ability to work with diverse, integrated, deliverable-driven teams to accomplish the larger mission. The benefits of working for ATHENA include: Support from a team of professionals committed to making your life better. Medical, dental and vision insurance. Health Savings Account 401k with a generous employer match. ATHENA paid Life and Accidental Death & Dismemberment Insurance for employee. Additional Voluntary Life and Accidental Death & Dismemberment Insurance for employee, spouses, and children. Short- and Long-Term Disability. Employee Assistance Program (EAP). Easy to use employee self-serve HR portal. Sick leave varies– be sure to inquire with your Recruiter. The statements in this Job Posting are intended to describe the general nature and minimum level of work required. The content should not be construed as a complete list of all duties, responsibilities, and skills required to meet the criteria for this position. Upon request, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Application for employment is not intended to and does not create a contract or offer of employment and if hired, employment with the company is on an at-will basis and could be terminated at the will of either party. ATHENA Consulting LLC does not discriminate in hiring based on federally protected classifications to include but not limited to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status, marital status or other characteristics protected by law. Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities. #J-18808-Ljbffr ATHENA Consulting