Office Support Specialist II

Description and Functions

Open Until Filled

GENERAL DESCRIPTION :

The Wyoming Water Development Office (WWDO) provides financial assistance to public entities for irrigation systems and municipal water supply projects within Wyoming. The office is currently seeking a full-time employee. This position performs various administrative duties including providing front desk customer service creating and compiling department documentation sorting and delivering mail managing agency records ordering office supplies and other responsibilities as assigned. The primary documents created/compiled by this position include consultant contracts construction project agreements amendments and the agencys annual legislative report.
Working for the State of Wyoming offers more than a paycheck. Our total compensation package includes:

• Comprehensive health dental and vision insurance

• Paid vacation sick leave FMLA and holidays

• Public Service Loan Forgiveness (PSLF) eligibility

• Retirement - Pension and 457(b) plans that help you build a secure future

• Flexible schedules and work-life balance options

• Meaningful work that makes a difference for Wyoming communities

and MUCH MORE! Click here for detailed information or you can watch this short video to learn about our benefits package!

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Human Resources Contact: Rose Richardson / / ESSENTIAL FUNCTIONS : The listed functions are illustrative only and are not intended to describe every function that may be performed at the job level.

• Acts as a resource to provide information regarding the agency to staff public or other government entities and to determine the most effective way of meeting the needs of management staff clients or customers.

• Performs executive-level administrative and support duties.

• Manages and oversees all office equipment and supplies.

• Coordinates program functions between a variety of sources.

• Compiles vital information.

• Serves as executive assistant to director and deputy directors.

• Processes applications files records etc. to determine action to be taken.

• Formats and submits all contracts and MOUs through the Attorney Generals Office.

• Researches and resolves issues with vendors.

• Manages meeting rooms and vehicle use for the department.

• Creates and edits reports and documents for management.

• Responsible for processing maintenance and quality control of records and documents.

• Oversight of office equipment supplies and vehicles.

• Provides a review function to ensure items within the organization are being appropriately evaluated investigated and resolved and provides general guidance on avoiding or dealing with similar situations in the future.

Qualifications

PREFERENCES: Preference will be given to those with at least one year of customer service experience experience in formatting documents in Microsoft Word and experience using the Cobblestone software. KNOWLEDGE :

• Knowledge of applicable computer applications.

• Knowledge of records processing and maintenance procedures and systems.

• Knowledge in the preparation of complicated documents.

• Knowledge and understanding of the agency and each respective division/program.

• Knowledge of investigating alleged non-compliance.

• Knowledge of project management.

• Knowledge of vehicle maintenance service intervals and requirements.

MINIMUM QUALIFICATIONS:

Education:

Associates Degree (typically in Business)

Experience:

0-2 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

OR

Education & ExperienceSubstitution:

2-4 years of progressive work experience (typically in Business Office Communications) with acquired knowledge at the level of an Office Support Specialist I

Certificates Licenses Registrations :

None

Necessary Special Requirements

PHYSICAL WORKING CONDITIONS :

• Typically the employee may sit comfortably to perform the work; however there may be some walking standing bending carrying light items driving an automobile etc.

• Special physical demands are not required to perform the work.

NOTES:

• FLSA: Non-Exempt

Supplemental Information

Click here to view the State of Wyoming Total Compensation Calculator. Visit our web site view the State of Wyoming Classification and Pay Structure. URL: State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.

Class Specifications are subject to change please refer to the A & I HRD Website to ensure that you have the most recent version.

Required Experience:

IC