Lead Project Assistant - Transmission & Distribution (Kansas City)

Lead Project Assistant - Transmission & Distribution (Kansas City)

Kansas City, MO

Job: Administrative/Office Support

Primary Location: Kansas City, MO

Schedule: Full-time

Travel: No

Req ID: 263838

Description

This position supports engineering and construction projects by assisting the Project Manager and project team in providing administrative project information as requested.

• Responsible for the administration of small projects.
• Responsible for maintenance of project files and records.
• Assist with invoicing clients for payment documents. Track invoices to ensure timely payments. Ability to handle subcontractor and vendor invoices in a timely fashion.
• Manage Customer Relationship Management list and distribute appropriate communication as requested.
• Create and generate project specific spreadsheets.
• Oversee general administrative duties for project team and/or Project Controller, as needed.
• Develop and maintain procedures pertaining to internal and external project requirements.
• Prepare and present contract documents, templates, workflows, agendas, financial summaries, meeting notes, presentations and tables utilizing Excel, Word, PowerPoint, and other programs.
• Assist in the preparation of client proposals and communications as assigned and distribute RFI's and maintain RFI logs.
• Create and publish task lists from meetings for distribution to the project team for the Project Manager.
• Create and generate standard business reports.
• Recommend and maintain appropriate communication and protocol for questions related to the project.
• Update and maintain project calendar.
• Initiate project related letters when requested.
• Assist in writing projects reports with inserted graphics.
• Performs other duties as assigned.
• Complies with all policies and standards.

Qualifications

• Bachelor Degree in a related field and 5 years experience required.
• Or, Associate Degree in a related field and 7 years experience required.
• Or, High School Diploma/GED and 8 years experience required.
• Ability to handle a high workload with diverse tasks.
• Position requires ability to work independently and collaboratively, demonstrating accuracy, reliability, organization and problem-solving skills.
• Ability to apply a range of software tools, including models, spreadsheets, and databases, to perform analysis and communicate findings in a compelling way.
• Strong problem-solving and analysis skills.
• Ability to clearly communicate both verbal and written technical information.
• Commitment to continuous improvement and excellent client service.
• Strong attention to detail and the ability to follow complex requests.
• Expert in Microsoft Word, Excel, and Power Point.

This job posting will remain open a minimum of 72 hours and on an ongoing basis until filled.

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