Administrative Assistant I

Spectraforce Technologies

Job Title: Administrative Assistant I
Location: Plant City, FL 33566
Duration: 5 Months
Schedule: Monday through Friday 8:00 AM - 5:00 PM - 1-hour unpaid lunch break No overtime anticipated
In-person interviews
Job Summary:
The Administrative Assistant I will provide administrative support for daily business operations, with a strong focus on data accuracy and organization. This role supports sales operations through data entry, invoicing, order processing, and export documentation management.
Dress Code:
Effective after Labor Day, the dress code is business casual, including:
Jeans without tears or rips
Polos or blouses
No T-shirts
Casual footwear (including casual tennis & boat shoes; athletic shoes are not permitted)
Friday Exceptions: Athletic shoes, work-appropriate hats, work-appropriate T-shirts
Key Responsibilities:
Perform accurate data entry and maintain records
Process and manage invoicing activities
Push orders through the warehouse fulfillment process
Prepare and manage corresponding export documentation
Maintain organized files and documentation
Ensure accuracy and completeness of all administrative tasks
Top Skills & Qualifications:
Strong organizational skills
Excellent attention to detail
High level of accuracy in work
Experience & Responsibilities:
1-3 Years of Experience.
Provides a variety of administrative and staff support services to an organizational unit. Performs a variety of clerical duties, which may include data entry, maintaining orders, preparing documents and paperwork for the warehouse, and other pertinent responsibilities.
Other duties as assigned.
Ability to read and comprehend instructions and correspondence.
Able to write correspondence.
Must have strong communication skills, both verbal and written.
Apply common sense understanding to carry out instructions.
Deal with problems involving several discrete variables in standardized situations.
Proficient in Microsoft products (Word, Excel, Outlook). Knowledge of tables, formatting, formulas, etc.
Excellent word-processing skills (50 - 60 wpm) and business writing ability, plus accurate and precise proofreading skills.
Strong organization, analytical, attention to detail and follow-up skills.
Must be able to work on multiple tasks concurrently and capable of working with little direct supervision.
Will communicate with all levels.
Strong sense of urgency and work ethic.
Position is offered by a no fee agency.

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Vacancy posted more than 2 months ago

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