Administrative Assistant I - Counselors

Administrative Assistant I To Counselors

Education/Certification Required: High School graduate or equivalent

Experience Required: One-year related work experience in office setting

Technology Proficiency: Level 2 (applied use of) Computer operation Software productivity tools Email Printers Job-related financial and student management systems Electronic file management District Acceptable Use of Policy and technology Ethics/Etiquette

Special Knowledge/Skills: Possess organizational and time management skills Ability to relate well to others Ability to handle multiple priorities effectively, works under pressure, and meet deadlines Maintains confidentiality

Function Under the supervision of the Counselors, the Administrative Assistant I to Counselors assists with various administrative tasks and performs the necessary clerical duties associated with efficiently operating the Campus Counseling Department. Reports To: Campus Principal

Responsibilities:

• Maintaining accurate records in student cumulative folders
• Keeps each folder up to date with new information, as it becomes available
• Assists teachers and other authorized personnel in the use of cumulative folders
• Assists in registration of new students and ensures TREX records for new students are filed correctly in the student's cumulative folder
• Assist in the promotion of positive community relations through effective email and phone communications with parents, teachers, administrators, and other district personnel. Always maintain confidentiality of information
• Meet all timelines as determined by the district
• Performs general clerical duties utilizing computer, printer, and other office devices. Answer telephone calls, relay messages, answer questions according to approved procedures
• Compiles information for records, reports, and analyses Runs and generates reports, assists in gathering and organizing data and organize teacher and parent input information, and performs other clerical duties associated with the special education referral process
• Sets up appointments with parents and counselors
• Perform other duties as assigned by supervisor to include cross training, as necessary

Working Conditions:

• Ability to receive and share information and/or instruction from internal/external customers through spoken expression
• Ability to manipulate tools/equipment/keyboards
• Ability to perform work while standing and/or walking for extended periods, up to eight (8) hours a day
• Ability to see detailed information, naturally or with correction

Term of Employment: The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills, that may be required.