Sr. Practice Assistant

Join the MGB Cancer Institute team at NewtonWellesley Hospital as a Senior Practice Assistant, where you'll play a vital role supporting compassionate, highquality outpatient cancer care. In this fastpaced, patientfocused setting, you'll coordinate complex scheduling, partner closely with clinicians, and serve as a trusted point of contact for patients navigating their care journey. If you thrive in a dynamic ambulatory environment, value teamwork, and take pride in delivering exceptional service, this is a meaningful opportunity to make an impact-every day
Hourly rates starting at $22.00
Under the direction of the Practice Manager, the Sr. Practice Assistant provides complex patient scheduling support in a high-volume outpatient ambulatory care setting.
PRINCIPAL DUTIES AND RESPONSIBILITIES:
- Schedules initial, follow-up, and multi-disciplinary (with multiple providers) patient visits
- Coordinates and maintains providers' master clinical schedules - Submits referrals for specialty appointment requests
- Obtains intake information from patient and referring physician's offices. - Schedules Radiology tests
- Orders and obtains scans for clinical sessions, pathology reports/slides, x-rays, x-ray reports and lab results.
- Schedules infusion related services utilizing OptIn scheduling support system - Triages and manages high volume of patient telephone calls, utilizing superb customer service skills.
- Maintains confidentiality and privacy, which is consistent with HIPAA guidelines.
- Provides cross coverage for other practice staff members for absences, vacations, etc. and during variations in workflow, as needed - Performs other duties as assigned

Education

High School Diploma or Equivalent required

Can this role accept experience in lieu of a degree?
No

Experience
3-5 years required office experience

Knowledge, Skills and Abilities
- Strong technology and MS Office skills - Advanced Outlook, Word, Excel, PowerPoint Knowledge of office operations and standards and understanding of office procedures including filing, copying, scanning, printing and faxing.
- Ability to use phone system and manage more non-routine phone calls and solve routine issues as appropriate.
- Communicating effectively in writing as appropriate for the needs of the audience and talking to others to convey information effectively.
- Understanding written sentences and paragraphs in work related documents, to correspond and communicate with others clearly and effectively (including composing/editing e-mail, memos and letters), and to take complete and accurate messages.
- Managing one's own time and the time of others.
- Well organized and good time management skills to manage multiple tasks effectively, follow established protocols, and work within systems.
- Ability to proofread and edit written documents. The General Hospital Corporation is an Equal Opportunity Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.