Administrative Assistant(Property Management)

Administrative Assistant(Property Management)

LHH Recruitment Solutions is partnering with a well-established real estate and property management company in Scottsdale that is committed to delivering a higher level of service than the competition. They are seeking a professional, detail-oriented Leasing Administrative Assistant who thrives in a customer-focused environment and takes pride in creating an exceptional client and resident experience. This role is fully onsite, and has a pay range of $22/hr-$26/hr.

This position plays a key role in supporting daily leasing operations, resident communication, facilities coordination, and administrative functions for a fast-paced and growing office. The ideal candidate is organized, proactive, polished, and passionate about delivering top-tier service.

Key Responsibilities:

• Support the leasing and property management teams with day-to-day administrative operations
• Provide exceptional customer service to prospective tenants, residents, clients, and vendors
• Prepare leasing documents, renewals, notices, and resident correspondence
• Maintain organized and accurate tenant files and records
• Coordinate appointments, property tours, move-ins, and move-outs
• Review and track facilities and maintenance requests to ensure timely resolution and follow-up
• Communicate with vendors and tenants regarding maintenance scheduling and updates
• Assist with processing invoices, tracking expenses, and maintaining accurate records for vendor payments
• Assist with rental applications, processing paperwork, and compliance tracking
• Answer phones, respond to emails, and professionally handle inquiries
• Help maintain smooth office operations and support overall team success
• Build positive relationships with residents and clients while representing the company professionally

Qualifications:

• High school diploma or equivalent
• Previous experience in leasing, property management, administrative support, or customer service is required
• Experience handling maintenance coordination, vendor communication, or invoice processing is a plus
• Strong organizational skills with the ability to multitask in a fast-paced environment
• Excellent communication and interpersonal skills
• Professional presentation and a service-oriented mindset
• Proficiency in Microsoft Office; property management software experience is a plus
• Ability to work collaboratively while also managing responsibilities independently
• Detail-oriented with strong follow-through and problem-solving skills