FULL-TIME ADMINISTRATIVE PROFESSIONAL

Overview Department of TransportationAdministrative Assistant I - 55000059Pay Plan: Career ServiceTotal Compensation Estimator ToolSTATE OF FLORIDA DEPARTMENT OF TRANSPORTATIONCAREER SERVICEFULL-TIME Join FDOT and be part of the team that works as one to improve safety, enhance mobility and inspire innovation in the Florida transportation system. Unless explicitly requested, the use of Artificial Intelligence (AI) tools to assist with qualifying questions, work samples, or interviews is strictly prohibited, and any breach of this requirement will lead to the applicant being removed from consideration. The mission of the Florida Department of Transportation is to provide a safe statewide transportation system that promotes the efficient movement of people and goods, supports the state’s economic competitiveness, prioritizes Florida’s environment and natural resources, and preserves the quality of life and connectedness of the state’s communities. As a OneFDOT team, we serve the people of Florida by providing a transportation network that is well planned, supports economic growth, and has the goal of being congestion and fatality free. Responsibilities Assist with managing the administrative functions of the Right of Way office such as purchasing, inventory, training, budget, revenue, invoicing and personnel related matters. Perform special projects and statistical research requiring research of Department records, compiling data, and exercising independent judgment. Serve as delegate to the District Right of Way Manager for email, calendar, and Workplace Contingency Plan data. Process various invoices related to all phases of the eminent domain process, including Land Agreements, Relocation Claims, and Clerk of Court payments in accordance with F.S. 215.422, and use RWMS and CFM for contracting responsibilities and miscellaneous invoices. Serve as Warrant Control Office to ensure warrants are received, secured and delivered in compliance with Florida Statutes and FDOT procedure. Provide assistance to staff in clarification of policies and procedures in personnel related matters. Serve as People First Timekeeper. Act as Unit Custodian, maintaining accurate records and inventory for all cost center tangible property, conduct annual inventory and ensure policies and procedures are followed. Serve as Unit Training Coordinator to coordinate and assist with training needs, scheduling of District Rotation program, District High School Cohort programs and the Professional Engineers Trainee during Right of Way phases. Monitor office supply needs and purchase supplies, secure travel‑related lodging, training/conference fees and other miscellaneous purchases for Right of Way staff with State PCARD; assist staff with preparing travel authorizations and reimbursements in STMS. Serve on and support administrative support and special events committees such as Safety Coordination, New Employee Orientation, and Awards and Recognition. Qualifications Two years of administrative or clerical experience. Knowledge of administrative principles and practices. Knowledge of office procedures and practices. Skill in reading, interpreting, communicating applicable rules, regulations, policies and procedures. Ability to collect data related to administrative functions such as human resources, purchasing or report writing. Ability to prepare correspondence and administrative reports. Ability to understand and apply applicable rules, regulations, policies and procedures. Responsive to emergency situations within a very short timeframe; serve in Transportation Emergency Management Team. Benefits Health insurance (over 90% employer paid) $25,000 life insurance policy (100% employer paid) Dental, vision and supplemental insurances State of Florida retirement package 10 paid holidays a year Employee Assistance Program (EAP) A variety of training opportunities Equal Employment Opportunity Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion in the Career Service, or appointment in the Selected Exempt Service (SES) or Senior Management Service (SMS), unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES THE SERVICE VETERANS AND THEIR FAMILY MEMBERS HAVE GIVEN TO OUR COUNTRY AND SUPPORTS THE HIRING OF RETURNING SERVICE MEMBERS AND MILITARY SPOUSES. If you are a preference‑eligible applicant who receives notice of a hiring decision and believe that you were not afforded employment preference in accordance with applicable Florida law and regulation, you may file a written complaint within 60 calendar days from the date you receive the notice, requesting an investigation to the Florida Department of Veterans’ Affairs, Division of Benefits and Assistance, 9500 Bay Pines Boulevard, Room 214, St. THE FLORIDA DEPARTMENT OF TRANSPORTATION VALUES AND SUPPORTS EMPLOYMENT OF INDIVIDUALS WITH DISABILITIES. QUALIFIED INDIVIDUALS WITH DISABILITIES ARE ENCOURAGED TO APPLY. In accordance with Section 110.112, Florida Statutes, and the Florida Department of Transportation’s Individuals with Disabilities Aff... (truncated for brevity) All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F. VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. #J-18808-Ljbffr