Administrative Associate

Korean Bilingual Administrative Specialist/Safety Affairs Queen Creek, AZ Job Description An Administrative Specialist/Safety Affair Specialist performs assist‑level office support duties and provides specialized program support for an administrative department or program. The role includes a wide range of administrative and personal assistant duties, including conducting research, data analysis, preparing statistical reports and spreadsheets, correspondence, reports and presentations, handling information requests, planning conferences and meetings, providing purchasing and payroll support, fulfilling employment administration requirements, making travel arrangements, and maintaining calendars and schedules. Responsibilities Provide general administrative support including scheduling, correspondence, document preparation, and office supply management. Respond to and initiate inquiries regarding purchasing, personnel, facilities, and administrative policies; independently resolve routine problems and provide policy guidance when appropriate. Compose and prepare professional communications such as memoranda, forms, reports, newsletters, and promotional materials using word processing and spreadsheet tools. Support human resource and payroll functions, including leave tracking, appointment paperwork, and acting as a backup for payroll preparation or certification. Arrange and coordinate staff travel and handle travel reimbursement processes. Collect, compile, and maintain administrative records and documentation; perform basic web or library research as needed to support office operations. Gather and analyze safety‑related data, including incident reports and daily checklists; create periodic safety reports and perform basic statistical analysis to identify trends. Maintain maintenance‑related documents such as daily reports and equipment check sheets. Assist in coordinating meetings, training sessions, or internal events, ensuring logistics are in place and materials are prepared. Perform other administrative duties as needed to support the unit’s operational goals. Employees may be required to work beyond standard hours. Qualifications Associate’s degree or Bachelor’s degree in Office Administration, Business Administration, or a related field is preferred. 1–3 years of experience in a similar industry or position preferred. Must have strong working knowledge and hands on experience with Microsoft Office Suite, including Word, PowerPoint, and Excel. Experience using business email services, such as Microsoft Outlook. Previous experience with, or an ability to learn to use standard office equipment, such as modern phone systems, fax machines, and copy machines. Comfort multitasking and handling multiple requests from different individuals and departments. Ability to work quickly and in a potentially high‑stress environment. Strong communication skills and extremely self‑motivated when managing communication channels. Highly organized and capable of creating organizational systems that others easily utilize. Must speak and communicate effectively in both Korean and English. Working schedule can be changed – Daytime or Nighttime. Competencies Analytical thinker, Problem Solver, Decision Maker. Excellent time management and resource management. Organized planner and attention to detail. Results‑oriented, takes initiative. Development of others, teamwork. Innovative, creative. Build relationships, client focused, service minded. Self‑motivated, responsible in work. Positive mindset and active personality. Great interpersonal skills, communicator. Benefits Competitive compensation. Comprehensive health and wellness offerings. Opportunities for professional development. Equal Opportunity Employer Statement We are proud to be an equal opportunity employer and make all employment decisions without regard to race, color, religion, sex (including pregnancy, sexual orientation, and gender identity), national origin, age, disability, genetic information, veteran status, or any other legally protected status. We comply with all applicable federal, state, and local employment laws, including those related to fair hiring practices, pay transparency, workplace safety, and reasonable accommodations. We are dedicated to maintaining an inclusive environment where everyone has the opportunity to succeed and contribute meaningfully. #J-18808-Ljbffr