Senior Marketing Coordinator

Description

Compensation Range (Southern California Only)

• Salary Range: $70,680.00 - $78,120.00

• Anticipated Cost of Living Adjustment: $19,200.00 (COLA)

• Total Compensation Range: $89,880.00 - $97,320.00 (Salary + COLA)

Employment Offer Contingent Upon Successful Completion of the Following:

• Verification of Work Authorization and Employment Eligibility

• Substance Abuse Screening

• Physical Exam (if applicable)

• Background Checks for Badging/Security Clearances (if applicable)

About Hensel Phelps

Founded in 1937, Hensel Phelps specializes in building development, construction and facility services in markets ranging from aviation to government, commercial, transportation, critical facilities, healthcare and transportation. Ranked #1 in aviation and #6 overall general contractor in 2024 by BD+C, Hensel Phelps is one of the largest employee-owned general contractors in the country. Driven to deliver EXCELLENCE in all we do and supported by our core values of Ownership, Integrity, Builder, Diversity and Community, Hensel Phelps brings our clients' visions to life with a comprehensive approach that begins with innovative planning and extends throughout the life of the property.

Position Description

Reports to: Project Development Manager

As a key contributor to regional growth efforts, the Senior Marketing Coordinator plays a lead role in the development of strategic proposals, qualifications, and marketing materials. This position independently manages pursuits and provides critical support on larger efforts, contributing to strategy sessions, content development, and interview preparation. In addition to procurement support, the Senior Marketing Coordinator collaborates with marketing and communications team members on content creation, event coordination, and external-facing campaigns. This role blends creativity, strategic thinking, and organization in a collaborative, deadline-driven environment.

Position Qualifications:

• Bachelor’s degree in marketing or related field of study.

• 2-4 years of architecture, engineering, and construction experience and/or a combination of education and experience

• Highly organized and effective task management skills

• Demonstrated proficiency and competency in Adobe Creative Cloud (InDesign, Illustrator, and Photoshop) with graphic design and layout capabilities

• Microsoft Office Suite Competency (Word, PowerPoint, Excel, and Outlook)

• Demonstrated editing and proofreading skills, in addition to writing experience with technical narratives

• Strong accuracy and meticulous attention to detail

• Ability to effectively communicate with senior management, supervisors, peers, and clients

• Ability to manage multiple projects/deadlines and accommodate shifting priorities

• Experience conducting research and applying analytical skills

• Ability to work independently and as part of a team

• General understanding of construction industry terminology and procedures

Key Responsibilities:

Procurement & Proposal Support

• Lead and support the development of RFQs, RFPs, and interview presentations, which includes writing, editing, formatting, and organizing content in alignment with pursuit themes and client requirements.

• Participate in pursuit strategy sessions to understand proposal goals, win themes, and client hot buttons.

• Coordinate with project teams, estimators, and subject matter experts to gather technical input and translate it into clear, persuasive proposal content.

• Facilitate proposal review processes and manage timelines to ensure timely delivery of high-quality submittals.

• Organize and support interview rehearsals, including working with facilitators and presenters to ensure message alignment and visual consistency.

• Contribute to proposal innovation through new visual tools, creative content formats, or digital enhancements.

Data Collection & Management

• Support the collection of jobsite data collections to maintain internal data system

• Maintain information management systems

• Analyze data of relevant industries and competitors

• Participate in market research

Content Development

• Support content gathering by researching project details and coordinating with project teams.

• Participate in storyboarding sessions and contribute ideas for content themes and structure.

• Draft content such as project descriptions, staff bios, social media posts, and internal news stories.

• Assist in preparing award entries and marketing collateral by formatting content, proofreading, and ensuring brand consistency.

• Utilize AI tools to assist in generating draft language for review.

Planning & Strategy

• Research and stay informed on regional market trends, competitor activity, and client priorities to inform campaign development and pursuit strategy.

• Contribute ideas during marketing and pursuit planning sessions by bringing forward relevant insights, benchmarking examples, or early-stage campaign concepts to support team goals.

Brand & Identity Stewardship

• Ensure consistent use of enterprise identity across materials and touchpoints.

• Represent the firm professionally in external forums and committees.

Employee Engagement

• Support internal communications efforts that spotlight employee achievements and regional milestones.

• Support jobsite communication and recognition requests when needed

Marketing & Communications – External

• Develop marketing materials including brochures, qualification packages, info sheets, and visual displays tailored to target audiences.

• Perform project and jobsite photography, ensuring alignment with brand standards.

Regional Events

• Collaborate with the marketing team on event coordination, helping develop materials and logistics for regional trade shows, recruiting events, and internal celebrations.

Essential Duties:

• Proposal Development: Strong writing, editing, and formatting skills to produce persuasive, deadline-driven qualifications and proposal materials.

• Organization & Time Management: Ability to manage multiple pursuits simultaneously while maintaining attention to detail and meeting deadlines.

• Collaboration: Works well with pursuit teams, technical staff, and marketing colleagues to gather input and align messaging.

• Communication: Clear and professional communicator capable of facilitating internal reviews, leading interviews prep, and translating technical input into compelling narratives.

• Creativity & Initiative: Proactively seeks ways to enhance proposals, presentations, and marketing materials with fresh visuals, storytelling techniques, or digital tools.

Physical Work Classification & Demands:

• Light Work. Exerting up to 25 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects.

• The individual in this position will periodically walk, kneel, sit, crouch, reach, stoop, read/see, speak, push, pull, lift, stand, and finger/type. The frequency of each action varies by workflow and office activity.

• Walking - The person in this position needs to occasionally move about inside the office to access file cabinets, office machinery, boxes, cabinets, etc.

• Constantly operates a computer and other office machinery, such as a calculator, copy machine, phone, computer, and computer printer.

• The person in this position frequently communicates with employees and external stakeholders regarding a variety of topics related to office administration.

• Constantly computes, analyzes, and conceptualizes mathematical calculations and formulas.

• Constantly reads written communications and views email submissions.

• The person in this position regularly sits in a stationary position in front of a computer screen.

• Visual acuity and ability to operate a vehicle as certified and appropriate.

• Rarely exposed to high and low temperatures

• Rarely exposed to noisy environments and outdoor elements such as precipitation and wind.

Benefits

Hensel Phelps provides generous benefits for our salaried employees. This position is eligible for company-paid medical insurance, life insurance, accidental death & dismemberment, long-term disability, 401(K) retirement plan, health savings account (HSA) (except in Hawaii), and our employee assistance program (EAP). It also is eligible for employee-paid enrollment in vision and dental insurance. Hensel Phelps also believes in the importance of taking time to recharge. As a result, salaried employees are eligible for paid time off beginning upon hire. Salaried positions (project engineers and above) participate in an annual bonus plan, subject to company and employee performance. Salaried employees are also eligible for a company cell phone or cell phone allowance in accordance with company policy. Further, salaried employees also receive either a vehicle or vehicle allowance in accordance with Hensel Phelps’ policies. Based on position location, a cost of living adjustment (COLA) may also be included (subject to periodic review and adjustment).

Equal Opportunity and Affirmative Action Employer

Hensel Phelps is an equal opportunity employer. Hensel Phelps is committed to engaging in affirmative action to increase employment opportunities for protected veterans and individuals with disabilities. Hensel Phelps shall not discriminate against any employee or applicant for employment on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity and expression, domestic partner status, pregnancy, disability, citizenship, genetic information, protected veteran status, or any other characteristic protected by federal, state, or local law.

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)

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Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

This employer is required to notify all applicants of their rights pursuant to federal employment laws.

For further information, please review the Know Your Rights ( notice from the Department of Labor.