Records & Mail Operations Specialist

Records & Mail Operations SpecialistThe Operations Specialist is responsible for the daily mail process at the Charleston Operations Center in Charleston, WV. This includes the timely preparation, sorting and delivery of mail to and from the Charleston facility to various locations. Also, assisting with imaging documentation into the institution's official system of record, FCM.RESPONSIBILITIES:Daily deliveries to and from local branch, customers, vendors and/or post office, as neededSorting of incoming mail for various departments and locationsManually inserting contents into envelopes to be mailed outApplying postage to outgoing mail using Pitney Bowes postage meterPrepare, log and apply postage to checks to be delivered to vendor and mailed outPreparation and processing of all mail sent to and from the Operations Center via UPS, USPS and any other delivery servicesProcessing of returned mail, including preparation, scanning and archiving into FCMCompleting the returned mail workflow processCover for staff at other locations (Parkersburg, WV & Tysons, VA)Preparation and processing of correspondence and non-machinable mailOrdering of postage and supplies necessary for daily productionPrepare, scan and index deposit and loan documents into FCMOther duties as assignedSKILLS AND QUALIFICATIONS:High School diploma or equivalent requiredMust have a valid driver's license in good standingAbility to work at other locations (overnight/multiple days required)Excellent communications skillsAbility to multitask and work in a fast-paced environment with strict deadlinesDemonstrated ability to be highly organized, diligent and detail orientedProficient knowledge of Windows environment and MS Office applications (Excel, Word, Outlook, etc.) requiredDemonstrated ability of being self-motivated and dependable requiredKEY COMPETENCIES: Organization, Communication, InitiativeESSENTIAL FUNCTIONS: Sitting for extended periods of time. Sufficient dexterity of hands and fingers to efficiently operate a computer keyboard, mouse, and other computer components. Ability to converse and exchange information with all levels of staff within organization. Ability to observe, perceive, identify, and translate data Ability to travel up to 25% of the time to Parkersburg, WV and Chantilly, VAEqual Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability, status as a protected veteran, or any other characteristic protected by law.