Project Estimator - Life Science Logistics & Relocation

Job Description

Job Description

Project Estimator – Life Science Logistics & Relocation

About Tobin Scientific

Tobin Scientific is a leading provider of cold chain, ambient storage, and transport & logistics services for the biopharma industry. We proudly support a diverse clientele spanning life sciences, academia, government, and more. Recognized for unwavering safety and reliability in the storage and transport of temperature-sensitive products, we excel in serving the complex needs of the pharmaceutical and biotech sectors. Our capabilities extend to laboratory relocation, principal investigator support, and other logistic services. Tobin Scientific's all-encompassing approach and commitment to quality make us an industry innovator, empowering our partners through the complexities of the life sciences industry.

Your Role

The Estimator will support the Sales and Operations teams by conducting on-site walkthroughs, developing detailed project scopes, identifying operational requirements and risks, and preparing accurate estimates for laboratory relocations, equipment moves, cold-chain logistics, warehousing, crating, and related services.

 

Key Responsibilities Include:

Field Scoping & Site Walkthroughs

• Conduct onsite walkthroughs at customer facilities to assess relocation and logistics requirements.
• Measure spaces and calculate square footage, dimensions, quantities, and other relevant project requirements.
• Inventory equipment, materials, furniture, laboratory assets, and other items requiring relocation, storage, packing, crating, or transportation.
• Assess access points, loading docks, elevators, stairs, corridors, doorways, parking, building restrictions, and other site conditions.
• Identify potential operational risks, scope gaps, and special handling requirements before work is quoted.
• Document site conditions and capture photographs/measurements necessary to develop an accurate scope.

Estimating & Project Scoping

• Develop detailed labor, material, transportation, equipment, storage, crating, and subcontractor requirements.
• Estimate labor hours, crew requirements, vehicles, materials, equipment, and other resources needed to execute a project.
• Develop customized estimates for projects with unique requirements that cannot be addressed through standard pricing models.
• Obtain and evaluate pricing from third-party subcontractors and service providers when required.
• Progressively take ownership of increasingly complex estimates, from smaller local projects to larger relocations, RFPs, and complex logistics engagements.

 

Sales & Customer Support

• Partner closely with Account Managers and Sales team members throughout the sales cycle.
• Participate in customer meetings and onsite walkthroughs to understand project requirements firsthand.
• Translate customer requirements into clear, executable operational scopes.
• Provide Sales with the information needed to develop accurate proposals and pricing.
• When appropriate, assist with proposal and SOW development.
• Communicate scope assumptions, exclusions, risks, and operational considerations to Sales.

Operations Handoff

• Provide Project Management and Operations teams with detailed scope information for awarded projects.
• Clearly communicate the assumptions, measurements, inventory, labor requirements, access considerations, special handling requirements, and risks identified during the estimating process.
• Support a smooth transition from the sales process into project execution.

CRM & Process Development

• Maintain accurate project and estimating information within CRM.
• Learn and consistently apply company estimating, scoping, and documentation processes.
• Contribute to the development of standardized estimating practices, templates, and processes as the function matures.

 

Qualifications

Required

• Valid driver's license and ability to travel regularly to customer sites within the Greater Boston Area.
• Strong attention to detail and ability to accurately document physical environments and project requirements.
• Ability to take measurements and translate physical observations into quantities, dimensions, and project requirements.
• Strong analytical and problem-solving skills.
• Excellent written and verbal communication.
• Ability to work independently onsite while collaborating closely with Sales and Operations.
• Proficiency with Microsoft Office, particularly Excel.
• Willingness and ability to learn Salesforce and internal systems.
• Ability to manage multiple projects and changing priorities.

Preferred

• Experience in estimating, logistics, transportation, commercial moving, laboratory operations, facilities, construction, project management, warehousing, or a related field.
• Experience conducting site surveys, field assessments, inventories, or project walkthroughs.
• Experience developing project scopes, quotes, proposals, or cost estimates.
• Experience working with subcontractors or third-party service providers.
• Familiarity with life sciences, laboratory environments, cold-chain logistics, or regulated industries.
• Experience reading floor plans, layouts, or technical documentation.

Education

• High school diploma or equivalent preferred. Relevant professional experience may be considered in lieu of formal education.

 

Compensation for roles at Tobin varies based on factors such as office location, role responsibilities, relevant experience, education, and specific skill sets. As required by local law, Tobin provides a reasonable, good‑faith compensation range for positions hired in Massachusetts and New York. Actual pay will reflect job‑related qualifications, geographic considerations, and other applicable factors.

 

Tobin Scientific is an equal opportunity employer and values diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to creating an inclusive environment for all our employees.