Program Assistant (Active Secret Clearance)

Job Description

Job Description

White Pine Innovations is part of the Seneca Nation Group (SNG) portfolio of companies. SNG is Seneca Holdings' federal government contracting business that meets mission-critical needs of federal civilian, defense, and intelligence community customers. Our portfolio comprises multiple subsidiaries that participate in the Small Business Administration 8(a) program. To learn more about SNG, visit the website and follow us on LinkedIn.

Our team of talented individuals is what makes us successful. To support our team, we provide a balanced mix of benefits and programs. Your total rewards package includes competitive pay, benefits, and perks, flexible work-life balance, professional development opportunities, and performance and recognition programs. We offer a comprehensive benefits package that includes medical, dental, vision, life, and disability, voluntary benefit programs (critical illness, hospital, and accident), health savings and flexible spending accounts, and retirement 401K plan. One of our fundamental principles is to offer competitive health and welfare benefits to our team members, providing coverage and care for you and your family. Full-time employees working at least 30 hours a week on a regular basis are eligible to participate in our benefits and paid leave programs.  We pride ourselves on our collaborative work environment and culture, which embraces our mission of providing financial and non-financial benefits back to the members of the Seneca Nation.

White Pine Innovations is seeking a highly organized and detail-oriented  Program Assistant to support the Defense Security Cooperation University (DSCU) in Arlington, Virginia. The ideal candidate will provide critical administrative, scheduling, and program coordination support to senior leadership and staff, helping ensure the efficient execution of key organizational initiatives. This role requires strong communication skills, exceptional attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced, mission-focused environment.

The Program Assistant will serve as a trusted administrative resource by coordinating meetings and events, preparing executive-level correspondence and briefing materials, tracking program activities, and supporting special projects. Successful candidates will possess strong organizational abilities, professionalism, and a commitment to supporting national security and defense cooperation objectives.

Responsibilities include, but are not limited to:

• Respond to scheduling guidance from designated DSCU personnel within 12 hours, providing timely and accurate information regarding availability and logistics.
• Assist designated DSCU personnel with meeting planning and preparation, including scheduling, preparing readahead materials (including biographical data on new contacts and identifying who else should be informed of the meeting), and coordinating logistics.
• Participate in special projects when required, providing administrative support and project management assistance as directed by the DSCU leadership Team.
• Track the status of all lines of effort, maintain the relevant documentation, and provide regular updates to the leadership Team.

Basic Qualifications and Skills:

• Active Secret Security Clearance
• Familiar with Microsoft Word, Excel, Power Point and Outlook.
• Have organization and time management skills.
• Exceptional interpersonal and communication skills, as well as the ability to display great tact and diplomacy both in person and on the telephone.
• Ability to produce reports, business correspondence, and briefs.
• High School diploma or General Educational Development (GED) equivalency.
• At least (2) years of administrative assistance experience performing responsible journey-level work involving a variety of administrative support tasks, which require independent judgment on routine matters.

Salary at Seneca is based on a variety of factors including but not limited to location, experience, skill set, performance, licensure and certification, as well as contract-specific affordability and organizational requirements. The range of this position in other geographic locations may differ.  The projected compensation range for this position is below. The estimate displayed represents the typical salary range for this position and is just one component of our total compensation package for employees. 

The projected compensation range for this position is:

$50,000—$65,000 USD

Equal Opportunity Statement:
Seneca Holdings provides equal employment opportunities to all employees and applicants without regard to race, color, religion, sex/gender, sexual orientation, national origin, age, disability, marital status, genetic information and/or predisposing genetic characteristics, victim of domestic violence status, veteran status, or other protected class status. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, placement, promotion, termination, layoff, recall, transfer, leave of absence, compensation and training. The Company also prohibits retaliation against any employee who exercises his or her rights under applicable anti-discrimination laws. Notwithstanding the foregoing, the Company does give hiring preference to Seneca or Native individuals. Veterans with expertise in these areas are highly encouraged to apply.