Office Technician (Typing)

Job Description and Duties

Under the direct Supervision of the Captain, AI, the Office Technician (T) must have a high degree of sensitivity and be cognizant of the consequence of error related to both oral and written communication. This individual will be responsible for various aspects of clerical duties involving but not limited to, typing correspondences, memorandums, reports, staff transfer packages, Operational Procedures and Post Orders. Assisting with tracking of staff evaluations, TIC dates, incarcerated persons appeals, institutional security operations and other Custody/Program activities.

Individuals who are eligible for a Training and Development assignment may also be considered for this position.

CDCR/CCHCS employees are encouraged to use their existing CDCR email address on their job application

This advertisement is for an Office Technician (T) position located at California Medical Facility in Vacaville, Solano County. Please indicate the position number on your application: 076-210-1139-806

Note: Main communication for this position will be through email. Please ensure you have a valid mail address on your application.

Limited Term 12 months; may be extended up to 24 months or may become permanent.

You will find additional information about the job in the .

Working Conditions

California Medical Facility (CMF), located in a unique spot in Vacaville, CA. Unique as in being surrounded by many areas for family fun, exercise, touristy adventures and more. Approximately 35 miles east of downtown Sacramento, approximately 53 miles west of Pier 39 in San Francisco, and if you want to meet in the middle you can swing by Napa which is approximately 30 miles west. Also located nearby are the Vacaville Outlets for all your shopping needs.

**The parking lot has plenty of room and free parking for all**

Special Requirements

• The position(s) require(s) the ability to type at a minimum speed as designated on the Class Specifications (link available in the additional documentation section). You must obtain a valid typing certificate confirming your ability to meet the minimum typing speed, prior to being hired. Additional information regarding acceptable typing tests is available at the CalCareers.ca.gov website.

Do not include any confidential information on any documents you submit for a job vacancy, such as your state application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver’s license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver’s license number will automatically be redacted upon submission.

Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

Candidates new to CDCR are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.

Please note : Main communication for this position will be through email. Please ensure you have a valid email address on your application.  It is the applicant’s responsibility to check their email inbox, to include junk emails, for any correspondences regarding their application status.

Applicants who completed their education outside of the US (with foreign degrees/transcripts) must obtain and submit verification of U.S. course/degree equivalency. Foreign education credential evaluation services can be found at

When submitting supporting documents, PDF file format is preferred.

CDCR/CCHCS utilizes E-Verify to confirm candidate’s identity and employment authorization. For more information about E-Verify, you may go to .

This advertisement may be used for other vacancies that occur during the life of this recruitment.

Desirable Qualifications

In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate:

Willingness to create and promote an equitable and inclusive workplace where diversity is celebrated and valued.

Benefits

Benefit information can be found on the California Department of Human Resources (CalHR) website, . , and the CalPERS website, .

Information on benefits afforded by membership in the California Public Employees’ Retirement System can be found on the CalHR Salary and Benefits website at .

Information on the benefits and protections provided to public employees by the State Civil Service Act can be found on the CalHR website at .

Additional benefit information can be found on the CalHR California State Civil Service Employee Benefits Summary website at .

This webpage is intended to provide general information. Benefit eligibility may be based on job classification, bargaining unit, time base and length of appointment.

Examination Information

To apply for the Office Technician (T) position as a list candidate, you must first take the online  exam.

A Typing Certificate is REQUIRED and must be submitted with your Employment Application (STD 678).  Applications received without an appropriate Typing Certificate will be rejected for being incomplete and will not be considered.

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Statement of Qualifications -

  A Statement of Qualifications is REQUIRED and must be submitted with your Employment Application (STD 678). Applications received without an appropriate SOQ based on the instructions below will be rejected for being incomplete and will not be considered. Resumes, cover letters, and other documents will not be considered as a response to the Statement of Qualifications.

  The SOQ must be numbered in order and address each question below. The SOQ should be typed, Arial 12-point font, and no more than two pages in length.

  1. Describe your experience managing confidential records, tracking high-priority assignments, and meeting strict deadlines in a busy office environment.
  2. Detail your technical proficiency with office software and equipment.

• Other - Typing Certificate Requirements

  The position requires the ability to type at a minimum speed of 40 words per minute. You must obtain a valid  In-Person typing certificate to be hired for this position. Please include a copy of your valid  In-Person typing certificate with your application. Click for a list of acceptable certificates.