Administrative and Financial Manager - Construction & Flooring

Job Description

Job Description

The ideal candidate will have comprehensive oversight of the company’s financial and administrative functions and will be responsible for maintaining accurate financial records, managing cash flow, monitoring profitability and job costs, coordinating payroll, and providing management with timely financial reporting and analysis.

Key Responsibilities:

• Oversee the company’s daily financial operations, including accounts payable, accounts receivable, cash flow, and banking transactions .
• Manage payment of vendor and subcontractor invoices and processing of incoming client payments
• Monitor job costs, material costs, labor costs, profitability, and project financial performance
• Prepare and manage client invoicing and monthly AIA billing for ongoing construction projects, ensuring compliance with contract terms and approved change orders
• Track and manage change orders , including in-house and subcontractor change orders
• Perform internal financial audits and reconciliations to ensure accuracy and identify discrepancies
• Prepare timely financial reports and analysis for company management
• Manage and coordinate weekly payroll
• Track payments and outstanding balances for vendors and subcontractors
• Maintain accurate W-9s, lien waivers, insurance certificates, subcontracts, and other construction documentation
• Maintain and manage company and subcontractor insurance requirements and COIs
• Assist the project management team with subcontracts, billing, change orders, and financial administration
• Monitor and respond to office-related emails, including billing, payment, insurance, and COI requests
• Confirm and track material costs and assist with purchasing-related financial oversight
• Oversee field staff and assist with general office administration as needed
• Maintain accurate and organized financial and company records
• Utilize accounting software to manage financial information and reporting
• Work closely with ownership and project management to identify financial issues, improve processes, and support profitability

Qualifications & Skills:

• 2-5+ years of accounting/finance experience preferred
• Construction accounting experience strongly preferred
• Knowledge of the construction or flooring industry
• Experience with AIA billing, job costing, change orders, lien waivers, W-9s, and subcontractor compliance
• Strong understanding of AP/AR, payroll, cash flow, reconciliations, and financial reporting
• Proficiency with accounting and financial software
• Strong Excel skills
• Exceptional organizational and time-management skills
• Extremely detail-oriented with strong analytical abilities
• Excellent professional communication skills
• Ability to work independently and take ownership of financial operations
• Ability to manage multiple projects and deadlines in a fast-paced construction environment

High-end Flooring Company located in Midtown Manhattan.

Company Description

High-end Flooring Company located in Midtown Manhattan.