Event Planner

Journeyman Event Planner

Chippewa Government Solutions LLC, a Sault Tribe Inc. ("STI Federal") company, is searching for a dynamic and skilled Journeyman Event Planner to be a key part of our expanding team!

At STI Federal, we drive growth through strategic government contracting, fulfilling our mission to support the Sault Ste. Marie Tribe of Chippewa Indians. Our company reinvests 100% of its profits into tribal businesses or community programs, enhancing the well-being of over 52,000 tribal citizens. Our work empowers federal agencies and strengthens some of the nation's most critical initiatives, while fostering opportunities for skilled professionals to make a meaningful impact.

What You'll Do...

Key Responsibilities & Expected Outcomes

• Plan meetings, trainings, workshops, and conferences—both in-person and virtual—for DOE program offices and TA recipients.
• Identify, research, and evaluate event venues such as hotels, convention centers, conference facilities, and virtual platforms.
• Independently arrange meeting logistics, including room setup, audiovisual needs, transportation, lodging blocks, catering, and event technology.
• Coordinate all event details from conception through completion, ensuring smooth execution and high attendee satisfaction.
• Monitor event activities in real time to ensure client expectations are met and all attendees receive the required support.
• Engage with vendors, venues, and subcontractors to ensure compliance with DOE and CMEI requirements.
• Manage scheduling, invitations, attendee registration, agendas, presentation materials, and follow-up communications.
• Support DOE's mission by facilitating events that enhance transparency, collaboration, and knowledge-sharing across stakeholder groups.

Knowledge, Skills, & Abilities for Success

• Strong organizational, time-management, and multitasking abilities with the capacity to oversee multiple events simultaneously.
• Experience coordinating both onsite and virtual events using modern platforms and tools.
• Clear communication skills for interacting with high-visibility federal stakeholders, vendors, and diverse program participants.
• Proficiency with Microsoft Office Suite; willingness to learn DOE systems such as STRIPES, FAST, PAGE, and PMC.
• Ability to work independently while collaborating effectively with multidisciplinary teams.
• Demonstrates professionalism, responsiveness, and alignment with STI Federal's core values.

Minimum Qualifications

• Education: BA/BS or MA/MS degree.
• Experience: 3 to 10 years of experience in event planning, coordination, or logistics.
• Performs all event planning duties independently at the journeyman level.
• Clearance: Ability to obtain and/or maintain a federal clearance up to Top Secret/DOE Q clearance levels.

Preferred Qualifications

• Experience planning events for federal agencies, especially in energy, environmental, or technical program areas.
• Familiarity with IIJA-funded programs and DOE stakeholder engagement requirements.
• Experience supporting large-scale technical assistance trainings, national conferences, or multi-day workshops.
• Knowledge of DOE standards for event materials, presentation quality, and stakeholder communication.
• Ability to design event workflows, support documentation needs, and contribute to reporting for meeting outcomes and stakeholder participation.

Work Environment

• Environment: Work will be performed in a climate-controlled office, remotely or possibly on client sites as needed.

STI Federal is an Equal Employment Opportunity Employer. We are committed to creating a diverse and inclusive workplace. Qualified applicants are considered for employment regardless of age, disability, ethnicity/race, national origin, religion, gender, gender identity, sexual orientation, or veteran status. Native American preference applies when candidates meet qualifications equally.

STI Federal participates in the Electronic Employment Verification Program. Learn more about E-Verify.