Payroll and Tax Administrator

Job Description

Job Description

Build What Matters Most—Families, Futures, and Your Career

Enjoy meaningful work while contributing to an organization that changes lives every day. US Fertility , the nation’s leading partnership of physician-led fertility practices, is redefining what it means to build a career in reproductive medicine.

Our team members choose to build their career home at US Fertility because of the hope we inspire in our patients , the lives we help bring into the world , and the  culture of excellence we foster across our organization.   We share a deep commitment to continuously improving the patient experience and advancing research and development in one of the most dynamic and impactful fields of medicine.

Through our national network of premier fertility centers we combine clinical expertise, scientific innovation, and compassionate care.  The work we do building families offers purpose, challenge, and personal reward—and we’re just getting started.

Opportunity Overview

We have an immediate opening for a Payroll and Tax Administrator   to join our team at  Rockville, Maryland. This is hybrid position working one day in our Rockville office every 2 weeks. 

• Schedule: Monday through Friday, 8:00 AM to 5:00 PM Eastern Time; weekend and holiday rotations 
• Compensation: $60,000 to $75,000 per year (commensurate with experience)

This role provides the opportunity to grow within a nationally respected organization while remaining closely connected to the patients and teams you support every day.

How You’ll Contribute

At US Fertility, collaboration is fundamental to how we work.  There is undeniable strength in numbers—and support is always within reach.  Whether collaborating with more than 200 highly respected physicians nationwide or partnering with colleagues who are passionate about solving meaningful problems, you’ll be surrounded by a team committed to shared success.

In this role, the Payroll and Tax Administrator will:

• Process the records for hours worked by employees in accordance with policy and procedures
• Ensure hours are reported accurately and follows up on any discrepancies
• Support payroll processing to include building imports, heavy auditing, making updates in the HRIS system and payroll reconciliation
• Work closely with the Benefits team to ensure proper administration of all benefits
• Complete HRIS configuration related to new earnings, new deductions, new locations, new departments, etc. with appropriate GL mapping for accounting purposes
• Assist with all new payroll tax setups and registrations for all EINs under US Fertility
• Provide support for quarter and year end processing
• Support various audits from a payroll perspective including workers compensation and 401(k)
• Leverage BI reporting skills to fulfill ad hoc report requests as well as ongoing departmental needs as required
• Recommend ongoing payroll training opportunities to support our team members and managers
• Continuously review and update payroll procedures and SOP’s

What You’ll Bring

We’re looking for professionals who bring both technical skill and a deep sense of responsibility to the care experience—individuals who thrive in environments where excellence, empathy, and accountability matter.

Qualifications and Skills Include:

• A degree or equivalent from two-year college or technical school OR two or more years related experience and/or training; or equivalent combination of education and experience
• 1 to 2 years experience of UKG HRIS experience
• 3 plus years of previous experience as a Payroll Administrator or similar role processing multi-state full-cycle payrolls
• Proficient knowledge of state and federal payroll and tax regulations
• Understanding of fundamental accounting and human resources concepts
• Extensive knowledge of computer software (MS Office, Windows) and basic computer skills; previous experience with HRIS and Payroll systems a plus
• Excellent interpersonal skills and ability to work as part of a multi-disciplinary team and build and maintain effective working relationships
• Demonstrated expertise in continuous quality improvement, customer service, and team building
• Strong customer service and results orientation; highly responsive to requests
• Excellent verbal and written communication skills
• Ability to maintain the highest level of confidentiality
• Flexibility and willingness to learn at all times
• Excellent multi-tasking abilities

More important than any single credential, however, is the  right person .  Team members who are most successful at US Fertility embrace our mission, live our values, and remain committed to continuous improvement—for themselves, their colleagues, and the patients we serve.

What We Offer

US Fertility is proud to provide a  competitive, comprehensive benefits package designed to support our team members—professionally and personally—across all employment types.

Full-Time Employees (30+ hours/week)

• Medical, dental, and vision insurance
• 401(k) with company match
• Tuition assistance and professional development support
• Performance-based bonus opportunities
• Generous paid time off, paid holidays, and paid parental leave
• Life and disability benefits
• Fertility Discount Program
• Employee wellness and recognition programs 

Part-Time Employees

• 401(k) with company match
• Performance-based bonus opportunities
• Employee wellness and recognition programs

Per Diem Employees

• 401(k) with company match
• Employee wellness and recognition programs 

Our Commitment to Inclusion and Opportunity

US Fertility and its network partners believe that a diverse workforce is essential  to fulfilling our mission of expanding patient access to the highest standards of fertility care.  We are committed to equitable and inclusive hiring practices that ensure our clinical and operational teams reflect and support the diverse communities and patients we serve. 

Across our national footprint, US Fertility is a leader in offering clinical, administrative, and operational career opportunities  at locations throughout the United States.  We are equally committed to developing individual strengths, promoting from within, and supporting long-term career growth.

This is a moment of growth, innovation, and impact. Take the next step in your career with US Fertility—and help shape the future of fertility care.