Administrative Assistant

Role Description

This is a full-time on-site Assistant role based in Brickell, Miami, FL. The ideal candidate will exhibit high standards, excellent communication skills, and the ability to take initiative while managing multiple responsibilities in a fast-paced environment. The Assistant will provide administrative and organizational support to ensure smooth daily operations while maintaining a high level of professionalism with internal and external stakeholders.

Responsabilities

• Handle and coordinate active calendars
• Schedule, coordinate, and confirm meetings
• Manage correspondence and maintain organized records and files
• Provide administrative and ad hoc office support as needed
• Assist team members with special projects and daily operational tasks
• Maintain professionalism, discretion, and confidentiality in all matters

Qualifications

• Strong organizational and time management skills with the ability to multitask efficiently
• Excellent written and verbal communication skills in both English and Spanish
• Strong interpersonal and customer service skills
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and scheduling tools
• Detail-oriented with strong problem-solving abilities
• Ability to work collaboratively in a professional and positive environment
• Prior administrative or assistant experience preferred
• Relevant work experience or education is a plus