Shipping and Receiving Clerk

Job Description

Job Description

Seeking a motivated Shipping and Receiving Coordinator. Reporting directly to the Manager of Operations, this position is responsible for the accurate and compliant flow of incoming and outgoing parts and materials within an AS9100D-certified manufacturing environment. This role oversees receiving, inspection coordination, packaging, shipment preparation, documentation, and inventory support.

Role Responsibilities:

Receiving & Incoming Material Management

• Receive incoming raw material, components, tooling, and supplies.

• Verify packing slips, certifications, quantities, and part numbers against purchase orders, and ERP records.

• Coordinate and perform receiving inspection processes per AS9100D procedures.

• Tag and identify materials to ensure full traceability.

• Segregate nonconforming or suspect material in accordance with quality procedures.

• Maintain accurate receiving documentation and inspection records.

• Communicate receiving discrepancies proactively with Quality, Purchasing, and Manufacturing teams.

Shipping & Outbound Logistics

• Generate packing lists and shipping documentation using ERP and shipping platforms.

• Prepare and package shipments, including shipments requiring specialized packaging standards.

• Ensure correct labeling, part tagging, serialization, and traceability.

• Schedule carriers and coordinate shipments with customers and internal teams.

• Manage domestic and international shipments in compliance with regulatory requirements.

• Verify accuracy of shipments prior to release.

• Make timely and decisive shipping decisions to meet production schedules and customer commitments.

Packaging & Compliance

• Implement appropriate packaging methods.

• Follow customer specifications and internal procedures for protective packaging.

• Maintain packaging material inventory and standards.

• Escalate packaging or compliance concerns immediately to appropriate stakeholders.

Inventory & ERP Support

• Assist in managing finished goods and raw material inventory.

• Perform transactions and updates within ERP systems accurately and in real time.

• Support inventory accuracy initiatives.

• Maintain accurate system records for shipping and receiving transactions.

• Prioritize workload dynamically based on changing production demands.

Documentation & Certification Control

• Coordinate and maintain records for material certifications and outsource service provider certifications.

• Ensure documentation packages are complete and compliant prior to shipment.

• Maintain organized electronic and physical records per AS9100D retention requirements.

• Proactively communicate missing or incomplete documentation to Quality and Purchasing

Education/Experience:

A General Educational Development (GED) from four-year high school; or related experience and/or training; or equivalent combination of education and experience is required.

Preferred Experience/Knowledge:

•At least 5 years experience with shipping, receiving, or logistics within a manufacturing or aerospace environment is preferred.

•Experience using ERP systems for inventory and shipping transactions.

•Strong attention to detail, organization, and documentation accuracy.

•Strong computer skills and use of Microsoft Office Suite and familiarity with MRP/ERP systems is preferred.

•Ability to pro-actively prioritize multiple tasks, while maintaining strong organization, a commitment to safety, attention to detail, and a positive attitude in a fast-paced and continually changing environment.

•Ability to work cooperatively in a small team environment and have strong ethics to do what is right for the customer, the company, and fellow employees.