Office Administrator

Office AdministratorAprio is seeking an Office Administrator to serve as the welcoming face and operational hub of the local office. In this role, you will play a critical part in ensuring the smooth execution of day-to-day operations by managing front desk activities, supporting tax professionals, and delivering an exceptional experience to both clients and internal team members. You will bring strong organizational skills, sound judgment, and a client-first mindset to a fast-paced, detail-driven environment.Opportunity to be an integral part of a high-performing local office teamExposure to a professional services environment where your contributions directly shape the client experienceAbility to build administrative and organizational capabilities in a structured, supportive settingA collaborative, people-first culture where your work is visible and valued every dayGreet clients and visitors in a friendly and professional manner and maintain a welcoming, organized reception areaAnswer and direct incoming phone calls, taking messages and routing calls as necessarySchedule and manage client appointments and meetings for tax professionalsAssist clients with inquiries and ensure confidentiality and discretion when handling sensitive informationSort and distribute mail, faxes, and other correspondenceMaintain and organize electronic and paper filing systems for client records and office documentsAccurately enter client information into databases and assist in preparing and processing tax-related documents and formsMonitor and order office supplies to maintain appropriate inventory levels; report maintenance issues to appropriate personnelSupport office event planning and coordination, including scheduling, catering, and supply ordering in alignment with firmwide guidelinesCollaborate with tax professionals and support staff to communicate client appointments and facilitate efficient office operationsHigh school diploma or equivalent; additional education or certification in office administration is a plusPrevious experience in a receptionist or administrative role preferredProficiency in Microsoft Office Suite; familiarity with tax software is beneficialExcellent verbal and written communication and interpersonal skillsStrong organizational skills with keen attention to detailProfessional demeanor with client-centric approachDemonstrated ability to handle confidential information with discretion and integrityEffective time management skills with the ability to prioritize tasks and meet deadlinesDemonstrates initiative and accountability in managing daily responsibilities with minimal directionMaintains composure, professionalism, and a solutions-oriented approach in a fast-paced, client-facing environmentBrings a collaborative, team-first mindset that supports the effectiveness of those around youBuilds positive, trustworthy relationships with clients, visitors, and internal team membersFollows through on commitments and proactively communicates status on open itemsAdapts quickly to shifting priorities while maintaining consistency and quality of workProficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)Experience with calendar and scheduling management toolsFamiliarity with electronic document management and filing systemsBasic data entry skills with accuracy and attention to detailAbility to learn and navigate firm-specific platforms and softwareFamiliarity with tax software (e.g., CCH, Thomson Reuters) is a plusWhether you are just starting out, looking to advance into management or searching for your next leadership role, Aprio offers an opportunity to grow with a future-focused, innovative firm.Medical, Dental, and Vision Insurance on the first day of employmentFlexible Spending Account and Dependent Care Account401k with Profit Sharing9+ holidays and discretionary time off structureParental Leave – coverage for both primary and secondary caregiversTuition Assistance Program and CPA support program with cash incentive upon completionDiscretionary incentive compensation based on firm, group and individual performanceIncentive compensation related to origination of new client salesTop rated wellness programFlexible working environment including remote and hybrid optionsWorking with an industry leader: Be part of a high-growth firm that is passionate for what's next.An awesome culture: Thirty-one fundamental behaviors guide our culture every day ensuring we always deliver an exceptional team-member and client experience. We call it the Aprio Way. This shared mindset creates lasting relationships between team members and with clients.A great team: Work with a high-energy, passionate, caring and ambitious team of professionals in a collaborative culture.Entrepreneurship: Have the freedom to innovate and bring your ideas to help us grow to become the CPA firm of choice nationally.Growth opportunities: Grow professionally in an environment that fosters continuous learning and advancement.Competitive compensation: You will be rewarded with competitive compensation, industry-leading benefits and a flexible work environment to enjoy work/life balance.EQUAL OPPORTUNITY EMPLOYERAprio is an Equal Opportunity Employer encouraging diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race; color; religion; national origin; sex; pregnancy; sexual orientation; gender identity and/or expression; age; disability; genetic information, citizenship status; military service obligations or any other category protected by applicable federal, state, or local law.Aprio, LLP and Aprio Advisory Group, LLC, operate in an alternative business structure, with Aprio Advisory Group, LLC providing non-attest tax and consulting services, and Aprio, LLP providing CPA firm services.