Contingent Workforce Program Specialist

NVIDIA Contingent Workforce Project Manager

Education: Bachelor's degree in a related field or equivalent experience.

Required Skills and Experience:

• 3-5 years of contingent workforce project management experience, with a proven track record in fast-moving and fast-scaling environments.
• In-depth knowledge of contingent workforce management best practices and contingent worker classifications.
• A hands-on approachwillingness to manage job requests, workforce operations, and vendor performance.
• Strong organizational and time-management skills with the ability to balance multiple ongoing projects and tasks.
• Excellent communication skills, both written and verbal.
• Proficiency in managing documentation through platforms like DocuSign.
• Excellent analytical skills, including proficiency with dashboards, MS Excel, and Visualization.
• Ability to work collaboratively with cross-functional teams including Legal, Procurement, and HR.
• High attention to detail, with the ability to track and manage compliance-related documentation.
• Knowledge of Workday and VMS tools.
• Analytical and problem-solving skills for business needs and troubleshooting.
• Excellent knowledge of reporting, analytics and advanced MS Excel skills.
• Excellent knowledge of Beeline platform issue resolution from a business perspective.
• Preparation of weekly and monthly reports for the program and Beeline.

Preferred Skills and Experience:

• Experience in contractor or employee onboarding, particularly in a global environment.
• Knowledge of procurement and legal compliance in the contractor hiring process.
• Experience in identifying process gaps and driving improvements, with a focus on automation, innovation for enhancing customer satisfaction, revenue generation, and future readiness.
• Excellent communication skills in collaborating with various internal teams, customers and trading partners.
• Demonstrated ability to work effectively in a fast-paced, deadline-oriented environment.
• Ability to conduct complex analysis and translate user requirements into attainable solutions.
• Excellent verbal and written communication, interpersonal, conflict resolution, presentation and customer service skills.
• Effective time management, work prioritization and delegation skills.
• Experience with offshore resources is preferred.

Role Responsibilities:

• Onboarding Coordination:
• Gather onboarding details from managers and suppliers to initiate the contractor onboarding process.
• Ensure all necessary agreements are in place by engaging Legal when required.
• Coordinate with Procurement to confirm Purchase Order (PO) approvals as needed.
• Initiate and manage background checks via platforms like HireRight, ensuring compliance with regional requirements.
• Documentation Management:
• Prepare and send all required forms as well as track outgoing and incoming responses, ensuring timely completion.
• Ensure approval across all required cross-functional teams.
• Generate and submit new hire alerts within ServiceNow to ensure contractors are accurately onboarded into internal systems.
• Communication and Support:
• Serve as a point of contact for contractors during the onboarding process, addressing any issues or questions that may arise.
• Tracking and Reporting:
• Maintain up-to-date records of contractor onboarding activities in other internal systems.
• Track and report on onboarding progress to ensure all required steps are completed within the encouraged timeframe.
• Manage and process all Workday transactions for contingent workers.
• Conduct monthly and weekly audits of contractor records in Workday.
• Beeline Specific Expertise:
• Understanding of Beeline workflows, system architecture and integration activities.
• Responsible for the day-to-day operations of the Beeline system, including monitoring transactions, running compliance checks and ensuring data accuracy.
• Collaborate with internal and external teams on Beeline reports and data accuracy and through audits and quality checks.
• Support other Contingent workforce projects as needed.

**Only those lawfully authorized to work in the designated country associated with the position will be considered.

**Please note that all Position start dates and duration are estimates and may be reduced or lengthened based upon a client's business needs and requirements.