Materials Coordinator

Materials Coordinator

The Materials Coordinator compiles and keeps records of quantity; cost and type of material received, stocked and issued, and prepares requisitions for procurement of materials and outside special processes, and associated supplies as a site specific liaison with the ES3 Central Purchasing team. Using data entry to an internal ERP system, the Materials Coordinator will maintain perpetual inventory records, check schedules and related information and confer with others to determine requirements to identify overdue materials, and arrange expediting of materials ordered and outside service processing. This individual will also assist in the tracking of all site-specific government property inventories.

Requirements:

• High School Diploma
• Candidate must be a U.S. Citizen
• Current ES3 Staff Member with good and regular standing

Essential Duties and Responsibilities:

• Draft and seek budget approval and submit requests for materials and outside service processing source quotations.
• Verify materials and processes performed against receiving documents, noting and reporting discrepancies and obvious damages; routing materials to prescribed storage locations; storing, stacking, or palletizing materials in accordance with prescribed storage methods.
• Ensures material inventory levels are sufficient to meet production schedules or inventory requirements.
• Prepare fastener bins per job requirement.
• Assist with job travelers.
• Develop and manage the flow of inbound and outbound materials.
• Make key management teams apprised of material order and receipt timelines.
• Monitor inventory levels for incoming materials and parts and in-house fabricated parts per specifications.
• Assist with physical inventory of facility-related materials.
• Expedite orders with outside processing facilities.

Knowledge, Skills, and Abilities Required:

• 2-3 years proficiency in MS Word, Excel & Outlook, Google Mail; Knowledge of computer systems and their applications.
• Familiarity with basic business practices associated with warehouse and machine shop operations.
• Self-motivated with the ability to manage multiple priorities in a fast-paced work environment.
• Ability to interact with users, ability to listen, comprehend, interpret, articulate and define solutions as well as the ability to accurately document design information.
• Solid technical, organization, interpersonal and communication skills.
• Sound analytical and problem-solving skills.
• Ability to work as part of a larger team.
• Forward thinking and displays initiative.
• Ability to work under pressure.
• Ability to work on multiple tasks and deadlines and respond to changing demands.
• Ability to independently address assignments with minimal or no supervision.
• Experience providing high quality customer service.

Supervisory Responsibility: This position has no supervisory responsibilities.

Work Environment: This job operates in a machine shop office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

The employee is occasionally required to sit; climb or balance; and stoop, kneel, crouch or crawl. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

Position Type/Expected Hours of Work: This is a full-time hourly position, classified as non-exempt. Will follow the ES3 CWS work schedule with every other Friday off.

Travel: No travel is expected for this position.

Other Duties: Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.