Administrative Coordinator

Job Description

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who's not just seeking a job, but someone who wants to make an impact. In this role, you'll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that's constantly evolving.

Position Summary

The Administrative Coordinator provides administrative, clerical, and operational support to store leadership and department teams. This position is responsible for coordinating office operations, maintaining personnel and business records, supporting recruiting and onboarding activities, managing communications, and assisting with payroll, scheduling, and compliance functions. The Administrative Coordinator plays a key role in maintaining efficient store administration while supporting employee engagement, operational excellence, and organizational effectiveness.
Key Responsibilities
Administrative Operations

• Provide administrative support to the Store Director, Assistant Store Director, and department leadership teams.
• Prepare, organize, and maintain reports, correspondence, schedules, and operational documents.
• Coordinate meetings, training sessions, and store communication activities.
• Maintain filing systems and ensure records are accurate, organized, and readily accessible.
• Assist with special projects, audits, and operational initiatives as assigned.

Human Resources & Recruiting

• Support recruitment efforts, including job postings, applicant tracking, interview scheduling, and hiring events.
• Coordinate new hire onboarding and orientation processes.
• Maintain personnel files and employment records in compliance with company policies.
• Monitor completion of required training, certifications, and compliance documents.
• Assist employees with administrative and employment-related inquiries.

Payroll & Scheduling Support

• Support payroll administration by reviewing timekeeping records and attendance information.
• Assist management teams with labor reporting and scheduling processes.
• Monitor workforce documentation for accuracy and completeness.
• Support communication regarding schedule updates and staffing changes.
• Help ensure payroll-related documentation is submitted according to established timelines.

Communication & Employee Engagement

• Serve as a communication resource between store leadership and associates.
• Prepare announcements, newsletters, recognition materials, and employee communications.
• Maintain employee information boards and communication platforms.
• Coordinate recognition programs, employee events, and engagement activities.
• Support initiatives that promote a positive workplace culture.

Compliance & Record Management

• Maintain confidential employee and business records.
• Ensure compliance with company policies, labor laws, and record retention requirements.
• Support audit preparation and document collection efforts.
• Maintain licensing, certification, and compliance records when applicable.
• Assist with administrative processes supporting safety and regulatory compliance.

Vendor & Customer Support

• Greet and assist vendors, applicants, visitors, and associates professionally.
• Coordinate vendor appointments, service visits, and store administrative activities.
• Route inquiries to appropriate departments and leadership personnel.
• Provide administrative support for community and store events when needed.

Office Administration

• Maintain office supply inventory and order materials as necessary.
• Ensure office equipment is functioning properly and coordinate repairs when needed.
• Manage document storage, distribution, and retention processes.
• Support daily office operations to maintain efficiency and productivity.

Qualifications
Required

• High school diploma or equivalent.
• Previous administrative, office support, retail, or customer service experience.
• Strong organizational, communication, and time-management skills.
• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Ability to maintain confidentiality and handle sensitive information professionally.

Preferred

• Associate's degree in Business Administration, Human Resources, or a related field.
• Experience supporting recruiting, onboarding, payroll, or personnel administration.
• Experience working in a retail, grocery, or multi-department business environment.

Knowledge, Skills, & Abilities

• Strong attention to detail and accuracy.
• Excellent organizational and record-management skills.
• Effective written and verbal communication abilities.
• Strong interpersonal and customer-service skills.
• Ability to manage multiple priorities and meet deadlines.
• Ability to work independently and collaboratively with various departments.
• Proficiency in office systems, administrative software, and reporting tools.

Physical Requirements

• Frequently sit, stand, and walk throughout the workday.
• Operate computers, telephones, and other office equipment for extended periods.
• Occasionally lift, carry, and move materials weighing up to 25 pounds.
• Perform filing, organizing, reaching, and bending activities as needed.

We also provide a variety of benefits including:

• Competitive wages paid weekly

• Access to up to 50% of your earned wages before payday, via our partnership with Stream

• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Our Values - Click below to view video: ACI Values

About Us

Albertsons Companies is at the forefront of the revolution in retail. Committed to innovation and fostering a culture of belonging, our team is united with a unique purpose: to bring people together around the joys of food and to inspire well-being. We want talented individuals to be part of this journey!


Locally great and nationally strong, Albertsons Companies (NYSE: ACI) is a leading food and drug retailer in the U.S. We operate over 2,200 stores, 1,732 pharmacies, 405 fuel centers, 22 distribution facilities, and 19 manufacturing plants across 34 states and the District of Columbia. Our well-known banners include Albertsons, Safeway, Vons, Jewel-Osco, ACME, Shaw's, Tom Thumb, United Supermarkets, United Express, Randalls, Albertson's Market, Pavilions, Star Markets, Market Street, Carrs, Haggen, Lucky, Amigos, Andronico's Community Markets, King's, Balducci's, and Albertson's Market Street.


Our vision is to be a retail leader admired for national strength with deep local roots, offering an easy, fun, friendly, and inspiring experience, no matter how customers choose to shop with us. We celebrate the rich diversity of the communities we serve, and strive to create a workplace where everyone has equal access to opportunities and resources, and can fully contribute to their and our company's success.


Bring your flavor


Building the future of food and well-being starts with you. Join our team and bring your best self to the table.

Disclaimer


The above statements are intended to describe the general nature of work performed by the employees assigned to this job and are not the official job description for the position. All employees must comply with Company, Division, and Store policies and applicable laws. The responsibilities, duties, and skills of personnel may vary within store and/or from store to store and the official job description will be provided during the application process.


Albertsons is an Equal Opportunity Employer


This Company is an Equal Opportunity Employer, and does not discriminate on the basis of race, gender, ethnicity, religion, national origin, age, disability, veteran status, gender identity/expression, sexual orientation, or on any other basis prohibited by law. Consistent with applicable state and local law, the Company will consider for employment qualified applicants with arrest and conviction records.


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