Warehouse Administrator (U.S.-Based | TN Visa Eligible)

Warehouse Professional

TN Visa Eligible (U.S. Work Authorization Required)

Location (USA): Onsite – Troy, Michigan (role posted in Canada for TN-eligible candidates)

Schedule: Monday–Friday, 8:30 AM–5:00 PM; occasional weekends based on job demand

About Us

Premier Food Supplies (PFS) is a leading distributor of Indian and South Asian foods in the USA, proudly servicing Indian restaurants and grocery stores across the Midwest since 2003.

Role Overview

Seeking a detail-oriented, tech-savvy warehouse professional to manage inventory accuracy, product rotation, backorders, and container receiving, while coordinating seamlessly across Warehouse, Sales, and Purchasing.

This role partners closely with the Warehouse Manager to maintain inventory integrity, validate fulfillment decisions, and proactively identify issues before they impact operations or customers.

What You'll Do

Inventory Accuracy & Product Rotation (FEFO)

• Ensure FEFO (First Expired, First Out) compliance and run reports on short-dated inventory
• Complete inventory audits and cycle counts (weekly, monthly, quarterly), resolve discrepancies
• Verify inventory levels, backorders, LOT #s, product dates, etc.
• Proactively identify slow-moving, aging, or at-risk SKUs
• Support stock transfers between warehouses to optimize inventory across locations

Backorders, Allocation, Returns, & Substitutions

• Monitor backorders and apply rationing or allocation guidelines
• Validate fulfillment decisions and recommend substitutions, variations, or upsells
• Communicate real-time availability updates to Sales
• Assist Sales with product availability decisions and alternatives

Requirements

Preferred Qualifications

Ideal Candidate Profile

• Previous experience in Indian grocery, restaurant or food distribution
• Understanding of staple vs. specialty products, regional preferences, and substitutions
• Awareness of how allocation and substitution decisions affect customers
• Previous warehouse experience is a plus

Languages:

• Strong written and verbal English communication skills
• Bilingual Preferred (fluent in English and Hindi)
• Additional languages are a bonus (i.e. Spanish, Telugu, Tamil)

Product & Market Awareness

• Product knowledge across grocery, retail, and foodservice environments
• Ability to recommend substitutions, product variations, and upsells
• Understand retail product dynamics (brand, size, packaging, and presentation drive sales)
• Understand foodservice product dynamics (functional equivalent matters over brand or size)
• Awareness of repack potential and merchandising implications
• Ability to assess product urgency (ship immediately, allocate, or defer)

Technical Skills

• ERP or inventory management system experience (Netsuite, SAP, Quickbooks, Odoo)
• Excel / spreadsheet proficiency
• Tech-savvy; able to quickly learn operational tools (Gmail, Gsuite)

Communication & Work Style

• Clear communication across Warehouse, Sales, and Operations
• Highly detail-oriented and analytical; identifies discrepancies others may miss
• Strong follow-through; closes loops and maintains accuracy

Immigration & Work Authorization (United States – TN Visa)

This role is TN Visa eligible. Candidates must be authorized to work in the United States and comply with all applicable U.S. immigration and employment laws.

• Bachelor's degree in Business, Supply Chain, Commerce, Operations, or a related field
• Experience in warehouse operations, inventory management, food distribution, or supply chain
• Excel / spreadsheet proficiency
• Ability to work onsite in Troy, Michigan
• Ability to lift up to 60 lbs as needed

Why Join PFS?

• Medical, Dental, Vision Insurance
• 401(k) with Employer Match
• Employer-sponsored & voluntary life insurance
• Short & Long-Term disability insurance
• Generous PTO (starts day one) + 6 paid holidays
• Equal Opportunity Employer — we value diversity & inclusion
• Referral Program

Compensation

• Salary Range: USD $35,000 – $45,000 / CAD 45,000 - 65,000 (based on experience in Indian food)