Operations Specialist II - Asset Based Finance

Operations Specialist II - Asset Based Finance

Location: New York, NY 10018

The Operations Specialist II - Asset Based Finance serves as a key contributor in the daily monitoring, processing, and servicing of asset-based lending (ABL) accounts. This role is responsible for ensuring the accuracy of client-reported collateral data, performing reconciliations, preparing loan advances, and providing high-quality service to both internal and external stakeholders. The Specialist acts as a liaison between clients, portfolio managers, and back-office teams to support loan funding and reporting activities, while identifying potential operational risks or inconsistencies. The position requires a strong foundation in ABL processes, sound analytical skills, and the ability to work independently with minimal supervision.

Job Responsibilities:

• Collateral Monitoring and Data Management: Review, enter, and validate client-submitted collateral reports in the Stucky system, including accounts receivable, inventory, and other secured assets. Investigate anomalies and work with clients and team members to resolve discrepancies.
• Advance Preparation and Loan Processing Requests: Prepare and process daily client advance requests by validating borrowing base data, calculating availability, and presenting recommendations to senior staff for approval. Ensure advances are properly posted and reconciled. Process and reconcile loan related invoices.
• Client and Stakeholder Communication: Serve as a point of contact for clients on operational matters, including loan inquiries, collateral submissions, and system access. Collaborate with portfolio managers and the Commercial Loan Operations team to ensure seamless client servicing.
• Loan Reconciliation and Calculation: Perform daily and month-end reconciliations between client-reported data, internal systems (Stucky, Commercial Loan System), and general ledger entries. Accurately calculate interest, fees, and other loan-related metrics.
• Operational Support and Risk Mitigation: Assist with reviewing internal control reports and identifying operational issues. Recommend process improvements to enhance accuracy, efficiency, and compliance.
• Performs special projects, and additional duties and responsibilities as required.
• Consistently adheres to regulatory and compliance policies and standards linked to the job as listed and complete required compliance trainings. Accountable to maintain compliance with applicable federal, state and local laws and regulations.

Required Qualifications:

• Education level required: High School / High School Equivalency (GED, HiSET, TASC) / Foreign Equivalent
• Minimum experience required: 2+ Years of experience in ABL operations, commercial lending, loan servicing, or a financial services environment.

Job Competencies:

• In-depth knowledge of ABL collateral types and lending operations.
• Experience using ABL monitoring software (e.g., Stucky).
• Strong reconciliation, analytical, and organizational skills.
• Ability to interpret and apply financial concepts related to borrowing base structures.
• High attention to detail with the ability to prioritize multiple tasks.
• Strong interpersonal and communication skills.
• Proficiency in Microsoft Excel, Word, and Outlook; familiarity with ACBS and Salesforce a plus.
• Physical demands (ADA): No unusual physical exertion is involved.

Flagstar is an Equal Opportunity Employer

We are committed to providing clear and accurate compensation information in accordance with applicable laws. Actual starting base pay will be determined based on location, experience, and other non-discriminatory factors permitted by law. Total compensation may also include variable incentives, bonuses, commissions, or other awards as outlined in the offer of employment. Flagstar provides teammates access to a variety of benefits including medical, dental, vision, life, and disability insurance, as well as a comprehensive leave program.

Pay Range: $26.37 - $40.30