Registrar

Overview

To be part of our organization, every employee should understand and share in the YNHHS Vision, support our Mission, and live our Values. These values - integrity, patient-centered, respect, accountability, and compassion - must guide what we do, as individuals and professionals, every day. At Bridgeport Hospital, we are committed to providing quality medical care and treatment that is coordinated and centered on the patient's specific needs. We strive to achieve benchmarks as a Patient Centered Medical Home and provide health care in a setting where patients are at the center of their care team. All employees of Bridgeport Hospital are part of the patients care team and contribute to the team approach of promoting access, continuous, comprehensive care and work to provide quality improvement in the care provided to their patients. Coordinates all Vital Statistics Office operations associated with the collection, recording, documentation, and reporting of vital statistics information for all births occurring at Greenwich Hospital (GH). Ensures full compliance with all regulations established by the CT State Department of Health Services, as well as town's and city's Departments of Vital Records. Coordinates all Vital Statistics Office operations to ensure compliance with local, state and federal requirements, and internal GH departmental informational requirements. Patient and family centered care (PFCC) at GH is demonstrated by working with patients and their families based on the 4 principles of PFCC: participation, dignity and respect, information sharing, and collaboration. This includes providing service excellence by creating a great "First Impression" by demonstrating exemplary customer service skills for all customer groups including patients, families/friends, physicians, staff and support department personnel. EEO/AA/Disability/Veteran

Responsibilities

1. Coordinates the collection, documentation and reporting of information necessary to ensure the preparation of official birth certificates by local governmental Departments of Vital Statistics, and the reporting of vital statistics information to the CT Sate Department of Health Services.
• Prepares, distributes and collects all birth and/or paternity related documents from Maternity Services on a daily basis and ensures completeness.
2. Coordinates the collection, documentation and reporting of information necessary to ensure the acquisition of social security numbers for neonates from the Social Security Department.
• Assists patients in completing all information required for the acquisition of neonatal Social Security numbers
3. Coordinates the collection, documentation and reporting of information necessary to ensure compliance with guidelines and regulations set forth by the Department of Health Service 's Immunization section, and Office of Legitimations. Coordinates the collection, documentation and reporting of information necessary to ensure compliance with guidelines and regulations set forth by the State Dept. of Children and Family Services, State Department of Income Maintenance, State Department of Social Services, Catholic Family Services, and all adoption agencies.
• Coordinates and participates in the distribution of immunization informational materials to patients. Forwards all documents, completed by patients, to the CT State Dept of Health Services, Immunization Section
4. Coordinates the collection, documentation and reporting of information needed to meet the requirements of all internal Yale-New Haven Hospital Departments.
• Coordinates and participates in the preparation of data regarding delivered patients which are forwarded to the YNHH departments of Medical Records, PFAS, Vital Records, and the Department of Obs-Gyn-Pediatric Nursing
5. Coordinates MyChart/MyChart Proxy activations when rounding with patients; Activates access to MyChart as appropriate in accordance with health system policy and applicable state and federal privacy laws.
• Provides MyChart authorization forms as part of Birth Registry rounding forms.

Qualifications

EDUCATION

High School Diploma or GED required; Associate degree preferred.

EXPERIENCE

Two (2) to three (3) years of experience in Health Information Management or related field; specific experience as a Birth Registrar in a hospital setting preferred.

SPECIAL SKILLS

Able to coordinate with staff in the collection, analysis and reporting of statistical data. Excellent communication skills. Knowledge of federal, state and local government regulations pertaining to the reporting of hospital generated vital statistical information. Knowledge and proficient in the operation and use of computer systems including, but not limited to, Lotus, Word Processing, Excel, Database systems and State Dept. of Health Services software.