Accounts Payable Associate

Accounts Payable Associate Founded in the late 1990s, we provide integrated software and consulting solutions that help government organizations modernize operations, improve efficiency, and better serve their communities. We work closely with public-sector agencies at the national, state/provincial, and local levels, combining technology expertise with deep government experience to deliver practical, long-term solutions. Excellent Benefits Company vehicle Health Insurance Vacation/PTO Responsibilities: As an Accounts Payable Associate, you will be essential in maintaining the financial health of our organization by ensuring accurate and timely processing of invoices, payments, and vendor management. The ideal candidate will be detail-oriented and proactive, have strong organizational skills, corporate office experience, and the ability to thrive in a dynamic, fast-paced environment. Invoice Processing & Data Entry Review and process high-volume accounts payable invoices, ensuring proper coding, authorization, and compliance with company policies. Verify and apply appropriate sales and use taxes to invoices based on jurisdictional requirements. Perform three-way matching (purchase order, invoice, and receipt) to ensure invoice accuracy before processing payments. Maintain and update vendor records, ensuring accurate payment details, tax information, and compliance documentation. Payments & Reconciliations Process electronic fund transfers (EFTs) and ACH payments in both domestic and foreign currencies, ensuring timely and accurate processing. Reconcile credit card transactions in Concur and Microsoft Excel, identifying and resolving discrepancies. Prepare and process check payments, ensuring timely distribution and proper documentation. Perform monthly reconciliation of accounts payable transactions, resolving discrepancies and ensuring data integrity. Vendor & Internal Communication Serve as a point of contact for vendors, managing invoice inquiries, payment discrepancies, and dispute resolution professionally and efficiently. Partner with internal departments such as Procurement and Finance to resolve invoicing and payment issues. Provide exceptional customer service to employees and vendors by addressing inquiries with accuracy and professionalism. Tax Compliance & Reporting Prepare and file monthly sales tax returns across multiple states and cities, ensuring compliance with tax laws and regulations. Conduct tax rate research to verify that appropriate rates are applied to invoices. Prepare annual 1099 forms, ensuring compliance with IRS reporting requirements. Process Improvement & Accounting Support Identify opportunities to streamline accounts payable processes, enhance automation, and improve efficiency. Assist in internal audits and compliance reviews, ensuring adherence to financial controls and company policies. Provide support to the Accounting and Administrative teams with special projects, reporting, and ad hoc financial analysis as needed. Qualifications: Education & Certifications Bachelor's degree in Accounting, Finance, Business Administration, or a related field. Technical Skills Proficiency in Microsoft Office Suite, with strong Excel skills (pivot tables, VLOOKUP, and reconciliation functions). Experience with accounting software such as Sage, Microsoft Dynamics 365, SAP, or Oracle NetSuite (preferred). Familiarity with Concur for expense management and credit card reconciliation (preferred). Experience & Soft Skills 0-2 years of experience in accounts payable, accounting, or a related financial role. Strong attention to detail and accuracy, with the ability to manage high-volume transactions efficiently. Excellent problem-solving and analytical skills, with the ability to identify and resolve discrepancies proactively. Strong written and verbal communication skills, with the ability to interact professionally with vendors and internal teams. Ability to work independently while also collaborating with cross-functional teams. A proactive and adaptable mindset, with a willingness to take on new challenges and improve processes.