Administrative Support I - CORRECTIONS

Department: Corrections

Job ID: 13399

Pay: $16.23 per hour

Work Schedule: Monday - Friday 8:00 AM - 5:00 PM. May be eligible for flex schedule

Sedgwick County offers a comprehensive benefits package for full-time employees that includes health coverages, paid leave, regular compensation reviews, retirement plans, and professional development opportunities. For more detailed information, please visit our benefits page at SCBenefits.

This position provides administrative and clerical support to the Department of Corrections as well as manages the physical environment of the office

Customer Service

• Complete data entry of program fees, UA results, and client payments
• Answer, screen, and route departmental telephone calls to appropriate destination; greet and reply in person, by telephone, or by correspondence to inquiries from visitors and callers; refer more difficult inquiries to an appropriate official
• Receive, sort, stamp, and distribute department mail

Data Maintenance

• Record, maintain, and distributes various statistical data regarding the department’s services, activities, and operations for KDOC and stakeholders.
• Prepare, maintain, process, and distribute UA reports, daily receipt reports, and daily credit card deposits; records UA results in the client file as well as on the KDOC database. Ensure all are in compliance with department policies and that the information is accurate and complete

Clerical Tasks

• Compile daily UA list, copies, and complete data for administrative reports to executive team and intensive supervision officers; post weekly job lead bulletins, create intake folders for new clients
• Receive payments from clients and verify for accuracy; prepare weekly cash deposit report
• Receive, edit, and distribute Weekly Docket, Arrest Reports, Jail Transport Lists, Court Status Reports, and First Appearance Dockets
• Send out purchase request forms, and turn in purchase orders for approval
• Assist with collecting coins from the payphones and the handling of cardboard recycling
• Enter program fee charges into accounting database

Minimum Qualifications: One year of experience in varied clerical and/or administrative support work. High school diploma or equivalent. Must be at least 21 years of age. Pass legal background check, Child and Adult Abuse & Neglect Central Registry checks, KCJIS Security Policy (fingerprint) check, and pre-employment screens. Must also meet the required conditions contained in KSA 65-516 and KAR 28-4-356. Per Sedgwick County Policy, this is a driving level position that requires a valid US driver’s license without restrictions and current proof of automobile insurance. Personal passenger vehicle for use when county vehicle is not available (employee reimbursement is provided by County).

Preferred Qualifications: Two or more years of administrative support work.

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