Case Resolution Specialist, Employee and Labor Relations (UHR)

USC Employee and Labor Relations (ELR) is a team dedicated to fostering healthy, productive work environments aligned with USC’s Unifying Values, including integrity, excellence, and accountability. Serving faculty, staff, student workers, supervisors, and HR/Faculty Affairs professionals, ELR provides proactive guidance, early intervention, and fact-finding to address workplace concerns and resolve conflict. The team offers expertise in employment practices and policy, workplace intervention strategies, formal and informal case resolution, and education and training, partnering across the university to prevent escalation, strengthen workplace practices, and support a positive and respectful USC community. The Case Resolution Specialist (CRS) provides impartial consultation, conflict resolution, investigation, and problem solving in response to informal and formal complaints from various campus stakeholders. The CRS conducts inquiries, analysis, and case resolution; assists in the development/maintenance of relevant policies, training, procedures, and guidelines. The CRS is responsible for maintaining accurate, updated records and documentation in case management system. The CRS stays current with modern case resolution methods/best practices to resolve workplace concerns in a proactive manner. Work Schedule The work schedule for this opportunity is hybrid, requiring three days onsite a week at our offices in Downtown Los Angeles. Job Responsibilities Conduct impartial, confidential trauma-informed interviews and fact-finding meetings to investigate formal and informal complaints and inquiries. Interview employees, collects appropriate documentation, reviews information from a variety of sources, and provides support as the case is facilitated to resolution, ensuring a well-documented and prompt process for all parties. Document and maintains employee and labor relations and workplace concerns in a case management system in a timely manner. Ensure all employee relations and workplace concerns are addressed. Develop and communicate results, corrective actions, and recommendations for appropriate resolutions to an array of complex workplace issues using a variety of tools (e.g., facilitated dialogue, shuttle diplomacy, other alternative dispute resolution methods). Draft, implement, and monitor informal resolution agreements. Provide outreach and training on matters related to resolving workplace concerns according to university policies, procedures, and processes to various audiences. May work in collaboration with other unit members to perform projects and conduct background research to assist with cases, training, and development of outreach and other programming materials. Assist with writing and maintaining employee policies and procedures, ensuring compliance with university policies and procedures. Work to foster and maintain effective and collegial relationships with internal and external stakeholders in support of the university's goals and values. Stay current with modern case resolution methods and best practices to resolve workplace concerns in a proactive manner. Encourage a workplace culture where all employees are valued, value others and have the opportunity to contribute through their ideas, words and actions, in accordance with the USC Integrity and Accountability Code. Advise leadership on performance management, corrective action, and disciplinary processes with utmost discretion. Provide guidance on rights and responsibilities of management and employee terms and conditions of employment. Interpret policies, employment laws, and labor agreements while guiding consistent and compliant practices that mitigate risk. Consult on, develops and communicates results, corrective actions, and recommendations for appropriate resolutions/resultant actions to an array of complex employee and labor relations issues using a variety of tools (e.g., intake meetings, interviews, facilitated dialogue, shuttle diplomacy, other alternative dispute resolution methods). Draft, implement, and monitor formal and informal resolution plans. Ensures complete, timely, and accurate documentation in case systems. Maintains knowledge of relationships, labor and employee laws, policies, employment and labor legal trends, and new legislation that could impact the employee/employer relationship. Design and deliver outreach and training to a variety of audiences on matters related to preventing and resolving workplace concerns, managing change, and increasing leader and team effectiveness in alignment with university values policies, procedures. May work in collaboration with other unit members and University Offices to perform projects and conduct background research to assist with cases, training, and development of outreach and other programming materials. Minimum Qualifications Bachelor’s Degree from an accredited institution in a related field including but not limited to: business, psychology, communications, employment law, industrial relations or another related field Five years of relevant work experience resolving workplace disputes, engaging in conflict resolution in a large, multi-faceted organization, conducting workplace investigations, and/or any equivalent combination of education and experience. Ability to gather, organize, and synthesize information, conduct analysis, document progress, and make effective recommendations for complex and sensitive issues. Sound judgment, high integrity, and problem-solving skills. Knowledge of current major employment laws and regulations (e.g., ADA, FMLA, NLRA). Experience establishing collaborative initiatives with multiple departments. Strong facilitation skills, with a proven track record of building strong collaborative relationships with stakeholders at all levels of an organization. Demonstrated ability to effectively manage time, prioritize tasks and work independently. Ability to gather, organize, and synthesize information, conduct analysis, document progress, and make recommendations for complex and sensitive issues. Ability to adhere and enforce complaint procedures and fundamental components of fair process standards. Knowledge of best practices used to investigate and resolve employee concerns or grievances including best practices as they relate to reducing bias during grievance resolution processes. Proven skill, sensitivity, and experience interacting with a variety of constituents and fostering a culture of belonging and engagement. Demonstrated written and oral communication skills; skill-building rapport in an open, friendly, and accepting way. Ability to present complex issues in a clear, concise, and visually appealing manner. Ability to communicate in writing and verbally for variety of audiences and levels of leadership to inspire further action. Excellent customer service skills. Ability to interpret and apply collective bargaining agreements (CBAs) and labor relations guidance, including NLRB and California PERB requirements. Preferred Qualifications Master’s degree in human resources, psychology, communications, law, industrial relations or another related field, or Juris Doctorate degree. Seven years’ of experience. Experience with iSight, Salesforce, CaseIQ, or other similar case management software or databases. Experience working with a variety of populations in a higher education institutional setting. Experience in, and awareness of, the sensitivity required when interacting with a community on trauma-related topics. Certification and/or experience with complex workplace investigations. Conflict resolution, alternative dispute resolution, or conflict management skills. Strong presentation and facilitation skills with an emphasis on education and training for a variety of constituencies. Demonstrated excellence in writing comprehensive investigative reports. Salary and Benefits The annual base salary range for this position is $101,000 – $108,000. The University of Southern California provides excellent benefits and perks, and you will enjoy a member of the Trojan Family - the faculty, staff, students and alumni who make USC a great place to work. Equal Opportunity Employer USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. Background Screening and Accommodations USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at View phone number on click.appcast.io, or by email at View email address on click.appcast.io. Inquiries will be treated as confidential to the extent permitted by law. Contact Please contact USC Human Resources by phone at View phone number on click.appcast.io, or by email at View email address on click.appcast.io. Company Information USC is a leading private research university located in the heart of downtown Los Angeles – a global center for arts, technology and international business. As the largest private employer in the city – responsible for more than $5 billion annually in economic activity in the region – we offer the opportunity to work in a dynamic and diverse environment, in careers that span a broad spectrum of talents and skills. #J-18808-Ljbffr University of Southern California