Registrar Office Assistant

Job Title

Position Summary: Responsible for providing clerical and administrative support to the Registrar in areas of registration, reporting and student records function of the College. Position requires data input in electronic database, record keeping, and direct contact with students and employees. Maintain qualifications for employment as described by the Technical College System of Georgia (TCSG) Policy Manual, CGTC policies and procedures, and accreditation standards. Position may require travel to locations with the College's service area as well as other travel as needed.

Major responsibilities may include, but are not limited to the following:

• Reviews transcripts for transfer credits
• Prints enrollment verifications and transcripts
• Verifies completions of graduation requirements and awards degrees/diplomas/certificates
• Scan and index transcripts
• Enter student graduate information from the master file, review proofs from printer and submit to Registrar
• Prepare orders for diploma, caps and gowns
• Enter data from forms, records, reports and other sources into the computerized student information system
• Assist in maintaining and security of all student academic records
• Assist co-workers with basic questions and problems relating to the computerized student information system and communicate deadlines to employees
• Completes all assigned trainings in a timely manner
• Other responsibilities as assigned

Competencies:

• Ability to read and interpret documents such as business correspondence, operating, policy and procedure manuals
• Ability to perform basic mathematic functions
• Skilled in the operation of computers and job-related software programs
• Oral and written communication skills
• Organization and time management skills
• Skilled in interpersonal relations and dealing with the public

Requirements Minimum Qualifications:

• Must upload transcripts which show conferred educational degrees and document qualifications in the employment history:
• Earned High School Diploma or earned equivalent
• Documented one (1) year of work-related experience

Preferred Qualifications:

• Preference may be given to applicants who, in addition to meeting the minimum qualifications, provide transcripts of conferred degrees and demonstrate in the employment history possession of one or more of the following:
• Documented experience in preparing and maintaining records and course scheduling
• Documented work experience at the postsecondary level

Benefits Salary/Benefits: Gross wage of $15 per hour. Position is eligible to work up to 19 hours per work week based on department need, actual weekly work schedule to be determined. Part-time positions do not imply or suggest a continuance of employment or a promise of future full-time employment. CGTC is a member of Teachers Retirement System of Georgia (TRS) and Employees Retirement System of Georgia (ERS). Part-time positions are not eligible for TRS or ERS retirement benefits, state insurance, leave or holiday pay.