Payroll Analyst (New York)

Sisley Paris is a French cosmetics company that specializes in creating and distributing high-end skincare, make-up products, and fine perfumes. It is currently sold in high-end retail distribution in the US & Canada such as Neiman Marcus, Nordstrom, Saks Fifth Avenue, Bloomingdales, Holt Renfrew & Blue Mercury, as well as online, spas and owned retail. The brand retails over $100M annually and is experiencing double digits growth.

Founded in 1976 by Hubert d’Ornano, Sisley was a pioneer in using botanical active ingredients and essential oils in beauty products. With a rigorous approach to research and a focus on Phyto-Cosmetology, Sisley offers innovative and high-quality products. The Company upholds five core values: Collaborative, Mindful of others, Entrepreneurial, Responsible, and Organized. These values are at the heart of everything we do and inspire our employees to embody them in every aspect of their work. 

Luxury French cosmetics brand, Sisley-Paris, is looking for a dynamic and experienced Payroll Analyst to manage and optimize our payroll and benefits operations. In this role, you will lead the end-to-end payroll process for over 700 employees across North America, ensuring accuracy, efficiency, and strict regulatory compliance. The ideal candidate will drive continuous improvement initiatives, streamline operational workflows, and deliver exceptional service to our employees.

Core Responsibilities:

General:

• Must be an independent thinker with hands-on, can-do, “roll up your sleeves” attitude, an open-minded team player with a collaborative attitude.
• Must be highly organized, detail-oriented, and can thrive in a fast-paced, deadline-oriented and high-energy environment.
• Ability to work well in a team environment but flexible working independently, meeting goals and deadlines.

Payroll Operations & Processing

• End-to-End Processing: Manage the full payroll lifecycle for hourly and salaried employees across US and Canadian entities. 
• Timecard & Manager Support: Review timecards, identify potential discrepancies, and proactively collaborate with Regional Managers to resolve issues.
• Compensation Adjustments: Process pay rate changes, department transfers, bonuses, spiffs, and commission payouts with high precision.
• Employee & Field Support: Serve as a dedicated resource to assist managers and staff with payroll-related inquiries via phone and email. 
• Time Off & Accruals: Monitor PTO usage and accurately calculate benefit and PTO accruals, including during leaves of absence.
• Separations & Onboarding: Review new hires and execute termination processing for all employees across all relevant platforms and benefit providers (including ADP, Guardian, Principal, Gente/FSA, and Seneca/TPA). 
• Vendor & System Integration: Serve as the primary operational point of contact for ADP and third-party vendors; lead system interfaces between local payroll, HRIS, insurance, and 401(k) systems. 

Reporting, Tax & Compliance

• Federal & State Reporting: Prepare and submit required statutory reports including EEO, Economic Census, Unemployment, Worker’s Comp, Disability/Leave, and Labor Statistics. 
• Benefit & Audit Compliance: Coordinate 401(k) 5500 compliance testing, FSA discrimination testing, 401(k) contribution management, and annual EEOC filings. 
• Quarterly Filings & Invoicing: Manage quarterly disability reporting (e.g., Guardian Quarterly Disability Premium reports) ensuring timely submission aligned with invoice payment due dates.
• Tax Registration: Maintain state tax registrations across all jurisdictions in which the company operates and pays taxes.
• Internal Reporting & Budgeting: Generate actionable internal reports, including headcount, seasonal budget tracking, employee changes, overtime trends, chargebacks, labor costs, and budget variances. 
• Bill Reconciliation: Review, reconcile, and approve vendor and benefit bills for payment prior to disbursement. 
• Controls & Audits: Maintain internal controls, payroll calendars, checklists, and procedural documentation to support internal and external audit requirements. 

Benefits Administration

• Oversee open enrollment and ongoing healthcare benefits administration. 
• Manage FMLA and employee Leave of Absence workflows, ensuring seamless alignment with payroll and benefits. 
• Ensure full compliance with mandatory benefit regulations, including ERISA. 

Required Experience and Skills:

• Experience: Minimum 5 years of experience in HR with a heavy focus on payroll and benefits administration; retail industry experience preferred. 
• Software & Systems: Hands-on experience with ADP and key benefits/TPA systems (e.g., Guardian, Principal, Gente/FSA, Seneca/TPA). Advanced Excel skills required. 
• Analytical Skills: Strong analytical capabilities, business acumen, and track record of identifying and resolving complex payroll variances. 
• Communication & Discretion: Exceptional relationship-building skills with a proven track record of handling sensitive and confidential information with discretion. 
• Regulatory Knowledge: Deep understanding of multi-state/federal employment laws, payroll tax jurisdictions, and benefit reporting rules. 

Salary up to $80k