Expense Coordinator

Company Overview

We are a Hudson Oaks, Texas-based Internet Service Provider (ISP) delivering High Speed Internet and Voice Services throughout multiple states to residential, business, K-12 Education and government customers. We believe there is much more to an internet company than just delivering cost-effective internet solutions; we believe in delivering an overall customer experience that our competitors simply cannot match.

Job Overview:


The Expense Coordinator is responsible for expense reconciliations to ensure accuracy and completeness in a timely manner. This role requires a detail-oriented professional with strong analytical skills in handling high-volume transactions. The specialist will collaborate closely with internal teams to resolve discrepancies, implement best practices, and support the overall financial health of the organization.


Company Overview:


At Nextlink, a leading Internet Service Provider based in Hudson Oaks, Texas, we're not just about delivering high-speed internet and voice services across multiple states; we're about creating an unmatched customer experience. Our dedication extends beyond our innovative solutions, aiming to empower residential, business, K-12 education, and government customers with reliable connectivity. Join us in driving forward our mission to connect communities with technology that enriches their lives.


Job Responsibilities:

• Perform detailed expense reconciliations to ensure accuracy, completeness, and compliance with company policies

• Review high-volume expense reports and transactions, identifying discrepancies or irregularities

• Investigate and resolve expense-related issues by collaborating with internal teams such as Finance, Accounting, and Operations

• Ensure timely processing and reconciliation of expenses in accordance with reporting deadlines

• Maintain accurate records and documentation for audit and reporting purposes

• Assist in the development and implementation of best practices, policies, and procedures for expense management

• Analyze expense trends and provide insights to support financial decision-making

• Monitor adherence to expense policies and recommend improvements to strengthen internal controls

• Provide guidance and support to employees regarding expense reporting processes and tools

Education and Experience:

• High School Diploma

• Equivalent combination of education and relevant work experience may be considered

• 2-4+ years of experience in expense management, accounts payable, or a related finance role

• Strong analytical and problem-solving skills with high attention to detail

• Experience managing high-volume transactions with a focus on accuracy and efficiency

• Proficiency with expense management systems (e.g., Concur) and financial software

• Solid understanding of accounting principles and expense reporting processes

• Strong organizational and time-management skills with the ability to meet deadlines

• Excellent communication skills with the ability to collaborate across departments

• Advanced proficiency in Microsoft Excel (e.g., pivot tables, data analysis) preferred

Job Classification:

• Non-Exempt

Work Environment/Hazards:

• Working conditions primarily inside an office environment

• The noise level in the work environment is usually moderate

• High level of interaction with external/internal clients

Physical Demands:

• Stationary position for 8-12 hours a day

• Repeating motions that may include the wrists, hands, and/or fingers.

• Visual acuity, speech and hearing, hand and eye coordination, and manual dexterity are necessary to operate a computer keyboard and basic office equipment.

• To perform this job successfully, the employee is frequently required to remain in a stationary position. Daily movements include sitting, standing, operating computers and other office equipment, and moving about the office. The employee must be able to communicate via email and verbally via telephone.

Working Hours/Days:

• Full time

• 40 hours

• Occasional overtime as needed

Travel Requirements:

• 0%-5%

Affirmative Action (AAP/EEO Statement):


Nextlink is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.


Drug-Free Workplace:


Nextlink intends to provide a safe work environment that will help protect the safety, health, and well-being of all employees. Therefore, we are committed to an alcohol and drug-free workplace.

Affirmative Action (AAP/EEO Statement):

Nextlink is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Drug Free Workplace:

Nextlink intends to provide a safe work environment that will help protect the safety, health and well-being of all employees. Therefore, we are committed to an alcohol and drug-free workplace.