Administrative Assistant (Disability Program) - Madison, WI (On-site)

Great companies need great teams to propel their operations. Join the group that solves business challenges and enhances the way we work and grow. Working at Gainwell carries its rewards. You’ll have an incredible opportunity to grow your career in a company that values your contributions and puts a premium on work flexibility, learning, and career development. 

Summary

Gainwell Technologies is seeking detail-oriented and customer-focused professionals to support Disability Determination Bureau (DDB) programs. As a Disability Program Administrative Assistant , you will play a vital role in supporting disability claim processing by communicating with claimants, healthcare providers, employers, and other stakeholders while maintaining accurate electronic documentation and ensuring timely case progression.

Your role in our mission

• Communicate with claimants, healthcare providers, employers, attorneys, and other stakeholders to obtain information needed to support disability claims.
• Maintain accurate electronic documentation, case notes, and claim files while ensuring confidentiality and data integrity.
• Review, process, and organize medical records and supporting documentation to facilitate timely claim processing.
• Research discrepancies, resolve documentation issues, and follow established procedures to ensure compliance with program requirements.
• Collaborate with supervisors and team members to support operational goals, customer service excellence, and continuous process improvement.

What we're looking for

• High school diploma or equivalent with two (2) or more years of administrative support, customer service, healthcare support, insurance, claims processing, or call center experience.
• Experience working in a high-volume telephone environment with strong verbal and written communication skills.
• Strong organizational skills, attention to detail, and the ability to accurately document information while maintaining confidentiality.
• Proficiency with Microsoft Office applications and the ability to quickly learn new systems and technology.
• Experience supporting healthcare, disability services, medical records, claims processing, government programs, or other regulated environments is preferred.

What you should expect in this role

• Work on-site five days per week while supporting disability determination programs that help individuals access important services.
• Spend a significant portion of your day communicating with claimants, healthcare providers, employers, and other business partners by telephone.
• Manage electronic documentation, medical records, and case information while maintaining high standards of accuracy and confidentiality.
• Receive comprehensive training, ongoing support, and opportunities for professional growth.
• Join a collaborative team committed to delivering exceptional customer service and improving health outcomes for the communities we serve.

The deadline to submit applications for this posting is 8/31/2026 .

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The pay range for this position is $29,100 - $41,600 per year, however, the base pay offered may vary depending on geographic region, internal equity, job-related knowledge, skills, and experience among other factors. Put your passion to work at Gainwell. You’ll have the opportunity to grow your career in a company that values work flexibility, learning, and career development. All salaried, full-time candidates are eligible for our generous, flexible vacation policy, a , and educational assistance. We also have a variety of leadership and technical development academies to help build your skills and capabilities.

We believe nothing is impossible when you bring together people who care deeply about making healthcare work better for everyone. Build your career with Gainwell, an industry leader. You’ll be joining a company where collaboration, innovation, and inclusion fuel our growth. Learn more about Gainwell at our and visit our for all available job role openings.

Gainwell Technologies is an Equal Opportunity Employer, where all qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical condition), age, sexual orientation, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics. Gainwell Technologies defines “wages” and “wage rates” to include “all forms of pay, including, but not limited to, salary, overtime pay, bonuses, stock, stock options, profit sharing and bonus plans, life insurance, vacation and holiday pay, cleaning or gasoline allowances, hotel accommodations, reimbursement for travel expenses, and benefits.