Document Specialist

Job Description

Job Description

Job Title: Document Specialist

Job Description

The Document Specialist plays a critical role in supporting food product development and manufacturing by delivering accurate, timely technical documentation to internal teams. This position partners closely with R&D, Quality, Regulatory, Procurement, and EHS to ensure that product documentation and customer specifications meet regulatory requirements, internal standards, and customer expectations. The role focuses on managing a high volume of ingredient-related documentation and approvals, helping bring trusted, household-name cereal products to market.

Responsibilities

• Deliver accurate and timely technical, quality, and regulatory documentation to key stakeholders, including R&D, Quality, Regulatory, Procurement, and EHS, while managing multiple priorities and changing work scope.
• Maintain and update quality and regulatory documentation used in ingredient approvals, ensuring all information remains current and compliant.
• Gather, validate, and enter product, quality, and regulatory information into documentation and database systems with a high level of accuracy.
• Respond to technical inquiries from internal teams and external partners with clear, accurate, and customer-focused information.
• Support new ingredient approvals by working closely with external suppliers to obtain required documentation and information.
• Conduct consistent follow-up with suppliers to ensure timely receipt of documentation, often involving multiple touchpoints to move approvals forward.
• Collaborate cross-functionally with R&D, Quality & Food Safety, Regulatory, and Procurement teams to address questions and resolve documentation issues.
• Manage a high volume of work simultaneously, typically handling documentation and approvals for 40–50 ingredients at a time, often with multiple suppliers per ingredient.
• Prioritize tasks within a documentation queue, adjusting focus as timelines and urgency evolve based on R&D and business needs.
• Participate in training and knowledge transfer with the current Document Coordinator, including approximately one month of onboarding and overlap to ensure continuity of coverage during maternity leave.

Essential Skills

• Bachelor’s degree in Food Science, Nutrition, Biology, Chemistry, or a related life science field.
• 1–3 years of experience in the food industry, with quality or regulatory experience preferred.
• Proficiency in Microsoft Office Suite, including strong skills in Excel.
• Proficiency with Adobe Acrobat and strong database skills.
• Ability to perform accurate document control and maintain high-quality records.
• Strong attention to detail and ability to manage a high volume of technical and regulatory information.
• Strong organizational skills with the ability to handle multiple priorities and shifting work scope.
• Collaborative mindset with the ability to work effectively in cross-functional teams.
• Sense of urgency, resilience, and persistence in following up with suppliers and internal stakeholders.
• Ability to respond to technical inquiries clearly and accurately with a customer-focused approach.

Additional Skills & Qualifications

• Experience with Intellix or similar documentation or data management systems is a plus.
• Background or coursework in food science, nutrition, or regulatory labeling is beneficial.
• Demonstrated ability to work in a fast-paced, deadline-driven environment.
• Comfort working with large data sets and documentation queues.
• Interest in contributing to the development of well-known consumer food brands.
• Ability to quickly learn and adapt to established documentation processes and tools.

Work Environment

The standard schedule is Monday through Friday, with core hours from 8:00 AM to 4:00 PM and flexibility for a start time between 7:00 AM and 8:30 AM. The role follows a hybrid work model: remote on Mondays and Fridays and onsite Tuesday through Thursday. The position involves close collaboration with R&D, Quality & Food Safety, Regulatory, and Procurement teams in a fast-paced yet supportive environment focused on bringing high-quality cereal products to market. Work is primarily managed through a documentation queue, with priorities shifting based on evolving project timelines and R&D needs. The workload typically includes managing documentation for 40–50 ingredients at a time. Overtime hours are highly unlikely. The organization offers a collaborative, down-to-earth culture where curiosity, accountability, and teamwork are valued, along with paid holidays during the contract and accrued paid time off based on hours worked.

This is a Contract position based out of Lakeville, MN.

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Lakeville,MN.

This position is anticipated to close on Jun 10, 2026.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.