Substitute Clerical

Erie County Civil Service Job Description for Clerk Typist

The work involves the performance of standardized clerical tasks such as routine typing. Work is performed under the direct supervision of a higher ranking employee, who gives detailed instructions for new assignments and practices. Does related work as required.

Typical Work Activities:

• Types forms, form letters, payrolls, bills, vouchers, records, reports, index cards and similar materials;
• Transcribes Dictaphone cylinders and longhand copy;
• Relieves telephone switchboard operator;
• Collects money and accounts for monies received;
• Addresses envelopes on a typewriter;
• Cuts and proof reads stencils;
• Answers telephone, take messages, relays information directly or over intercommunication system;
• Assists in the preparation of payrolls and the maintenance of time cards;
• Sorts correspondence, vouchers, and similar materials;
• Makes and checks routine arithmetical computations;
• Files correspondence, memoranda, reports and other materials;
• Acts as receptionist, directing callers to the proper person or office; and gives information of a routine nature;
• Operates a mimeograph, adding or other office machine;
• Indexes materials;
• Performs routine office work involved in the issuance of license and permits in preparation of tax rolls, and in preparation, mailing and collection of tax and utility bills;
• May occasionally operate an Alpha-numeric key board to transcribe data to either punch cards, tapes, magnetic discs or directly to a computer.

Full Performance Knowledges, Skills, Abilities and Personal Characteristics:

Working knowledge of office terminology procedures and equipment; working knowledge of business arithmetic and English; ability to type from clear copy or rough draft at a reasonable rate of speed; ability to understand and follow oral and written instructions; ability to write legibly; clerical aptitude; mental alertness; neatness; tact and courtesy; physical condition commensurate with the demands of the position.

Minimum Qualifications:

Graduation from high school or possession of a high school equivalency diploma including or supplemented by a course in typing.

Note: Office clerical experience, including typing, may be substituted for the high school requirement on a year for year basis.

Note: Verifiable part-time and/or volunteer experience will be pro-rated toward meeting full-time experience requirements.