Accounts Payable & PR Support Specialist

Job Description

Job Description

Accounts Payable & PR Support Specialist (Full-time / Exempt)
Position Overview:
We are seeking a detail-oriented and dependable Accounts Payable & Procurement Support Specialist on an hourly basis. This role will be primarily responsible for the end-to-end review and processing of vendor invoices (AP) and the rigorous audit of internal purchase requisitions (PR). The ideal candidate ensures compliance with company procurement policies, internal controls, and accurate financial coding before financial commitments are made.
Key Responsibilities:

• Purchase Requisition (PR) Review & Audit:
  • Review and verify internal purchase requisitions for accuracy, appropriate general ledger (G/L) account coding, and cost center allocation.
  • Ensure all PRs comply with the corporate delegation of authority (DOA) policy and have received proper managerial approvals.
  • Act as a gatekeeper to ensure proper documentation (quotes, justifications) is attached before PR conversion to Purchase Orders (PO).
• Accounts Payable (AP) Processing:
  • Perform 3-way matching (Invoice, PO, and Receiving/GR document) to ensure accurate billing.
  • Review, code, and enter high-volume vendor invoices into the financial system timely and accurately.
  • Identify and resolve invoice discrepancies by coordinating internally with hiring managers/procurement and externally with vendors.
• Compliance & Internal Controls:
  • Assist in maintaining clean audit trails for both procurement and payment cycles.
  • Monitor vendor statements to ensure accounts are current and resolve outstanding open POs or unvouched receipts.
• Administrative Support: Maintain accurate digital filing of financial records, invoices, and approval history.

• Experience: Minimum 2–4 years of experience in Accounts Payable, Procurement support, or a mixed accounting/clerical role.
• Technical Skills:
  • Proficiency in mainstream ERP systems (e.g., SAP, Oracle, NetSuite, or QuickBooks Enterprise) is highly preferred.
  • Strong proficiency in Microsoft Excel (VLOOKUP, pivot tables, data sorting).
• Competencies:
  • Sharp eye for detail with a solid understanding of cost management and internal control concepts.
  • Strong communication skills to follow up on unapproved PRs/invoices and negotiate discrepancy resolutions with professional assertiveness.
• Education: High School Diploma required; Associate degree in Accounting, Finance, or Business Administration is a plus.

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